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SalaryThe Department of Chemistry and Chemical Biology is seeking a reliable and personable administrative professional to join the team as a Chemistry Office Coordinator (Coord., Academics). This position supports Department Administrator and the daily administrative needs of the department including:
- Serves as a principal liaison between students and/or faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues. Resolves administrative problems, as appropriate, and/or refers problems to key faculty or staff for resolution.
- Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to timekeeping and payroll, undergraduate employment, seminar and faculty travel, inventory, reimbursements, and/or purchasing.
- Collects and analyzes data; prepares scheduled and special reports and statistical information; maintains records and documentation, tracks student progress through the program for completion of requirements; coordinates information required for program operations.
- Coordinates and/or facilitates seminars, meetings, special projects, departmental events, faculty/staff searches, and evaluates the success of these events.
- Performs or delegates clerical and administrative support tasks, including creating and editing correspondence, academic course scheduling and/or catalog edits, web pages including departmental social media presence, purchasing documents, reports, program handbooks, and other related publications.
- May coordinate the activities of support staff, consultants, faculty, and/or volunteers engaged in implementation and administration of unit objectives.
- Supervise and train student office employees, volunteers, and/or interns, as appropriate
- Performs miscellaneous job-related duties as assigned.
Each day in the position may vary based on departmental needs, so flexibility and organization skills are critical to success.
See the Position Description for additional information.
- Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
- Work experience at UNM
- Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Knowledge of university accounting procedures involving procurement, travel, contract and grant processes, and/or employment.
- Knowledge of event planning and scheduling techniques.
- Ability to make administrative/procedural decisions and judgments on sensitive confidential issues
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please include cover letter, resume to include average hours worked per week for relevant positions, and three supervisory references. Official Transcripts will be required if selected.Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
