Financial Coordinator-A

Salary : $60,091.20 - $93,891.20 Annually
Location : Santa Fe, NM
Job Type: Career Appointment, Full-Time
Job Number: 10106308
Unit: Fiscal Unit
Opening Date: 12/26/2023
Closing Date: 1/14/2024 11:59 PM Mountain
Objectives Summary
Our department offers flexible work opportunities, including teleworking (a.k.a. working from home) and work schedules outside the typical 8 am to 5 pm schedule. Applicants selected for a position are encouraged to discuss these options with the hiring manager early in the hiring process to ensure the specifics of any terms and conditions of an approved flexible work arrangement are clearly understood.
For more information about living in Santa Fe,
Produces advanced and complex accounting services functioning as the key general ledger accountant for the agency. Involved with multiple funding sources, a large variety of accounts and development of reports describing the financial/budgetary condition of the agency or government entities reporting to the agency.
Essential Functions

• Performs full general ledger accounting functions and activities.
• Ensures accuracy of the Law Offices of the Public Defender's general ledger.
• Prepares journal entries, budget journals, operating transfers, and other entries as necessary for appropriate tracking of fiscal activities.
• Prepares biweekly, monthly and quarterly reconciliations for the general ledger, payroll, Public Employees Retirement Association (PERA)/State of New Mexico benefits, accounts receivables, deposits and petty cash.
• Generates corresponding financial reporting from payroll and Human Resources system (SHARE) to provide to fiscal management.
• Communicates with external entities such as audit firm, banks, state agencies, vendors regarding financial matters on behalf of the LOPD.
• Develops, prepares and documents internal accounting, reconciliation and auditing procedures and processes for the Fiscal Department.
• Performs internal audits.
• Develops complex Excel spreadsheets for tracking and managing accounts.
• With direction from the CFO, may act as lead person for agency external audit.

Minimum Qualifications
Bachelor's Degree in Accounting, Finance, Auditing or Business Administration and four (4) years directly related work experience in accounting auditing, finance and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling eight (8) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid driver's License.
Collective Bargaining: This position is not covered by a collective bargaining agreement.
Default FLSA: Non-Exempt
The Law Offices of the Public Defender is an Equal Opportunity Employer and does not discriminate on the basis on race, color, ancestry, national origin, sex, age, spousal affiliation, sexual orientation, gender identity, veteran status, political affiliation or religion, mental or physical disability, or serious medical condition.
Preference may be given to multilingual applicants fluent in English and other languages.
The State's General Services Department Risk Management Division, Employee Benefits Bureau (EBB), is responsible for the procurement and oversight of employee benefits - including Medical, Pharmacy, Dental, Vision, Short & Long Term Disability, and Life Insurance. The State's Group Benefits Plan also offers COBRA, Flexible Spending Account Programs, and an Employee Assistance Program (EAP).
Erisa Administrative Services, Inc. (Erisa) is the State's Third Party Administrator. They provide benefits administration to all plan participants, and offer knowledgeable staff to answer your questions. To learn more about the benefits available please
In addition to the benefits listed above, the Law Offices of The Public Defender offers a retirement plan and a medical program for retirees. For more information regarding the plan you can visit the following websites:
Total Compensation Package
As an employee of the Law Offices of the Public Defender (LOPD), you receive regular pay for your services. The other part of your total compensation is the value of the benefits LOPD makes available to you and, if applicable, your family. The Total Compensation Estimator is for illustrative purposes only and provides benefits-eligible employees an estimate of their total compensation based on selected options from the drop-downs in the estimator.

• Please to download the Total Compensation Estimator on our , Join Our Team section.

This estimator is not a legal document. All benefits are governed by the actual benefit plans, which have precedence over the information reported in this calculator. Rates are not guaranteed and may change annually based on legislative decisions. If you have any questions about this estimator, don't hesitate to get in touch with Human Resources at
01
Please indicate the highest level of education you have completed. If you have responded that you have an education higher than a high school diploma or GED, you must attach a copy of your official/unofficial transcript(s) that clearly state the type of degree and date awarded/conferred, institution name, and applicant name and is in a format that cannot be modified.

• Doctorate
• Master's Degree
• Bachelor's Degree
• Associates Degree or Technical/Vocational Certificate
• High School Diploma or GED
• Less than a High School Diploma or GED

02
How many total years of experience do you have documented in the Work Experience section of your application related to this Job Classification?Please NOTE: If the years of experience that you indicate below cannot be found in the Work Experience section of this application, your application may not be eligible for further consideration. It is recommended that you attach documents that support your work experience at this time. If you are attempting to attach documents, but are unable to, you should email lopd-hr@lopdnm.us, with the documents and your contact information. Or if selected for an interview, you should bring the documents to your interview.

• 10 years of experience
• 9 years of experience
• 8 years of experience
• 7 years of experience
• 6 years of experience
• 5 years of experience
• 4 years of experience
• 3 years of experience
• 2years of experience
• 1 year of experience
• 6 Months
• 3 Months
• None

03
How many years of experience do you have working with governmental financial/accounting processes, policies, the State Procurement Code, regulations, and mandated timelines?

• More than ten years (10+)
• Seven to nine years (7-9)
• Four to six years (4-6)
• Two to three years (2-3)
• One year (1)
• Less than 1 years (0-1)

04
Do you have experience with the state SHARE Financials accounting system?

• Yes
• No

05
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.
06
How many years of progressively responsible, complex financial experience do you have?

• None
• 3 months of experience
• 6 months of experience
• 1 year of experience
• 2 years of experience
• 3 years of experience
• 4 years of experience
• 5 years of experience
• 6 years of experience
• 7 years of experience
• 8 years of experience
• 9 years of experience
• 10 or more years of experience

07
Financial Specialist
What best describes your experience in auditing?

• Advanced
• Intermediate
• Beginner
• None

08
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.
09
Fiscal
How many years of experience do you have preparing journal accounting entries affecting a general ledger?

• None
• 6 months of experience
• 1 year of experience
• 2 years of experience
• 3 years of experience
• 4 years of experience
• 5 years of experience
• 6 years of experience
• 7 years of experience
• 8 years of experience
• 9 years of experience
• 10 or more years of experience

10
How many years experience do you have working with spreadsheets in Excel, including creating and revising, using formulas and pivot tables?

• 11 or more years
• 5 - 10 years
• 1 - 5 years
• None

11
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.
12
Fiscal
Do you have experience reconciling subsidiary accounting systems to the PeopleSoft Financial System, particularly the MAS90 Accounting System?

• Yes
• No

13
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.
14
Business Operations
Do you have experience tracking and/or reconciling budget expenditures?

• Yes
• No

15
Briefly describe when and how you obtained this experience. Please note if you answered "No" to the previous question, type "n/a" as your response to this question.
16
Accounting
Do you have experience conducting reconciliations within State Government?

• Yes
• No

17
Financial Specialist
Do you have experience in computer-based data management?

• Yes
• No

18
For current State of New Mexico employees: I understand that the Law Offices of the Public Defender will only accept up to 40 hours of annual leave and all sick leave. Furthermore, upon transfer, I will begin a new probationary period regardless of a break in service from my current state agency.

• I Understand

19
I understand that my responses to the questions regarding years of experience and education will be confirmed. I have included my related work experience in the Work Experience Section of my application with a detailed description of my related duties. If I am attempting to attach documents, but unable to, I should email lopd-hr@lopdnm.us., with the documents and my contact information. Or if selected for an interview, I may bring the documents to my interview.

• I Understand

Required Question