Catering Coordinator

Job Title: Catering Coordinator

Department: Food and Beverage

Reports To: Director of Club Events

FLSA Status: Non-Exempt

Approved By: Director of Club Events

Job Summary:

Assists in the execution of events and functions, as well as all other member-related activities to ensure that the goals are attained for each event.

Essential Duties & Responsibilities:

• Meets and greets members, schedules appointments, and assists callers with information as requested.

· Works with the Director of Club Events on the planning, preparation, and execution of events.

• Coordinates and assists with the set-up for each scheduled event.
• Prepares and sends out daily BEO’s to directors and managers to ensure everyone is up to date with all events.
• BEO’s, whether revised or added within 2 days of the event date, must be walked to the banquet and culinary teams.
• Schedules and blocks off rooms for member events, as well as employee events or meetings.
• Intakes and processes special orders and requests from Club Members to include but not limited to take out orders, holiday orders, special event reservations, event inquiries and floral arrangements.
• Communicates required safety procedures and protocols, by providing safety alerts, safety acknowledgement forms, and shift briefings to department management.

· Assists the department with other responsibilities as indicated by the Director of Club Events, Director of Catering, and Director of Food & Beverage.

· Provides necessary food labels, menu cards, and place cards for both club and private events.

· Ensures the Catering office BEO binder is up-to-date with updated BEO’s and floor plans.

· Interfaces with members regarding problems, questions, and miscellaneous matters.

· Communicates with members, co-workers, management, and the general public in a courteous and professional manner.

· Conforms with and abides by all regulations, policies, work procedures, and instructions.

· Exhibits and maintains a professional demeanor and grooming standards to reflect a positive image of The Club at Admirals Cove.

· Performs other duties as assigned by the Director of Club Events.

Knowledge, Skills, & Abilities:

· Requires excellent organization skills.

· Ability to assess the members’ needs and evaluate their satisfaction when the event is complete.

· Must have knowledge of food & beverage processes; knowledge of logistic planning; billing/crediting and processing payments.

· Requires good problem-solving skills, troubleshooting on-site and off-site events, interpersonal skills, leadership abilities as well as a take charge attitude.

· Ability to analyze data and prepare reports.

· Ability to verbally communicate well in English and in writing.

· Ability to understand and carry out verbal and written instructions in English.

· Ability to interact professionally and maintain effective working relationships with superiors, co-workers, and members.

· Must be able to multi-task and work in a fast-paced environment.

· Must have a flexible schedule, including working on evenings, weekends, and holidays.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Paid training
• Vision insurance

Experience level:

• 2 years

Shift:

• 8 hour shift

Ability to Relocate:

• Jupiter, FL 33477: Relocate before starting work (Required)

Work Location: In person