Capital Projects Manager (Public Works Manager)

Salary : $121,890.34 - $170,646.32 Annually
Location : Milpitas, CA
Job Type: Full-Time
Job Number: 2023-00082
Department:Public Works
Division: Maintenance Administration
Opening Date: 01/09/2024
Closing Date: 2/9/2024 11:59 PM Pacific
Definition
Ideal Candidate: The City of Milpitas is looking for a high-energy, self-motivated, and dependable individual to assist the Department of Public Works in its delivery of the Capital Improvement Program. The selected candidate will oversee, coordinate, manage and perform duties as it relates to all phases of a variety of capital improvement and Public Works construction projects; create project objectives, scopes of work, project execution and construction management plans and procedures; perform a variety of technical and professional duties related to project activities; oversee, coordinate and manage the work of architectural and engineering consultants and contractors engaged in the design, construction and inspection of a variety of City capital improvement and construction projects, and perform other related duties as assigned.
Examples of Duties
Duties may include, but are not limited to, the following:

• Propose, develop, and manage Capital Projects and contracts.
• Direct, oversee and participate in the development of the department work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems.
• Direct the preparation of a variety of studies and reports relating to current and future public infrastructure, facility, and utility operation needs, including equipment and repair needs; develops specific proposals and recommendations to meet these needs; provides technical assistance to staff.
• Prepare reports and make presentation to the City Manager, City Council, or other commissions.
• Assist in budget implementation; participate in the forecast of additional funds needed for equipment, materials and supplies.
• Confer with department personnel, other appropriate City staff, and other agencies with regard to projects and special events.
• Develop and maintain good working relationships with department personnel, coworkers, elected officials, professional peer groups, and the public.
• Perform related duties as assigned.

For the full job announcement, which includes the definition, examples of duties and typical qualifications, please click:
Typical Qualifications
Experience and Education:
Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:

• Twelve years of increasingly responsible experience involving the construction and maintenance of a variety of public facilities and equipment including two years of significant supervisory responsibilities.

Education:

• Completion of High School, supplemented by professional development activities such as training classes or specialized programs related to the maintenance or management fields.
• An Associates Degree is highly desirable.

License or Certificate:

• Incumbents must be able to travel to various locations within and outside of the City of Milpitas to fulfill job responsibilities.
• When driving on City business, maintenance of a valid California driver's license is required.

Supplemental Information
Essential duties require the following physical abilities and work environment:

• Typically, work is performed in an office environment and at construction sites; exposure to outdoor elements; extensive use of the telephone and radio; repetitive keyboarding on a computer; ability to walk on uneven ground; sit for extended periods; maintain concentration and focus for extended periods; drive daily to various locations within and outside the City of Milpitas; ability to work safely in a hard-hat construction zone; some exposure to construction related chemicals and products.

SUPERVISION RECEIVED AND EXERCISED

• Receives general direction from the Public Works Director or designee.
• Exercises direct and indirect supervision over supervisory and staff personnel.

RETIREMENT
Miscellaneous Unrepresented:
1. Classic Tier 1 employees (Employees hired before October 9, 2011): 2.7% at 55 Retirement Plan including the highest final compensation amendment. (Employee pays 8% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after October 9, 2011 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 2% @ 60 Retirement Plan including three year final average compensation period (Employee pays 7% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2% @ 62 Retirement Plan including three year final average compensation period (Employee contribution rate as stated in annual CalPERS actuarial report)
City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.
Police Unrepresented:
1. Classic Tier 1 employees (Employees hired before April 8, 2012): 3% @ 50 Retirement Plan including the highest final compensation amendment. (Employee pays 9% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after April 8, 2012 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 3% @ 55 Retirement Plan including highest final compensation (Employee pays 9% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2.7 % @ 57 Retirement Plan including three year final average compensation period (Employee pays half of normal cost, July 2018 at 10% contribution rate)
Fire Unrepresented
1. Classic Tier 1 employees (Employees hired before April 8, 2012): 3% @ 50 Retirement Plan including the highest final compensation amendment. (Employee pays 9% contribution rate)
2. Classic Tier 2 employees (Employees hired on or after April 8, 2012 and before January 1, 2013, or who qualify for CalPERS pension reciprocity): 3% @ 55 Retirement Plan including highest final compensation (Employee pays 9% contribution rate)
3. Public Employee Pension Reform Act (PEPRA) employees hired on or after January 1, 2013: 2.7 % @ 57 Retirement Plan including three year final average compensation period (Employee contribution rate as stated in CalPERS actuarial report.)
City of Milpitas employees do not participate in Social Security, but do contribute to Medicare.
MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.
RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.
DENTAL & VISION
City provides full family coverage for dental and vision at no cost to the employee.
LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.
DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available.
DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.
VACATION
Employees earn 16-36 days of vacation based on years of service.
MANAGEMENT LEAVE
Employees earn 40 hours of Management Leave per year.
HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.
SICK LEAVE
Employees earn 12 days annually.
TUITION REIMBURSEMENT
Employees are eligible to receive up to $3,000 per fiscal year in tuition reimbursement.
FITNESS PROGRAM
Employees are offered free access to City-sponsored sports and fitness programs.
The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 for more information on employee benefits.
01
Please describe any work experience you have had organizing and delivering multiple Capital Projects / initiatives and what techniques you use to assure they are performed on time and within budget.
02
Based on your understanding of the scope of responsibility of this position, what area(s) do you think will be the most challenging and how would you prepare for it.
03
Please elaborate on your customer service philosophy. Can you share an example with us?
04
Please share your experience working with contractors, addressing change orders, minimizing project scope creep, and coordinating with customer departments to minimize service disruptions.
Required Question