Project Manager (Selective Certification - Capital Projects Implementation & Program Management)

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.
Why join the City of Oakland Department of Public Work's Project and Grant Management Division?
The City of Oakland is currently recruiting to fill one (1) Project Manager (Selective Certification - Capital Projects Implementation & Program Management) vacancy in the Department of Public Works.
The Project and Grant Management Division (PGMD) is an expanding, dynamic unit within the Bureau of Design and Construction, Public Works Department that is responsible for developing and implementing the City's Capital Improvement Program (CIP). The PGMD team is comprised of professional staff with diverse backgrounds in construction, engineering, architecture, and landscape architecture who work to successfully improve, upgrade, and rebuild the City's physical assets including libraries, parks and open spaces, recreation centers, senior centers, fire stations, police facilities, and others. By leading one of the several teams within PGMD, this position offers the opportunity to contribute your talents to serve the residents of Oakland by delivering major capital improvements throughout the City.
We are looking for someone who is:

• Able to manage and balance the many competing responsibilities and workloads.
• Empathetic and excels in collaborative settings. Given that the role involves working with the public and has supervisory responsibilities, the ability to navigate diverse personality types is essential.
• An excellent communicator who listens and understands others' perspectives.
• Self-motivated to look for opportunities to improve business processes within the division.
• Capable of managing workplace frustrations with resilience and composure.

What you will typically be responsible for:

• Managing, supervising, evaluating, and mentoring subordinate staff in their work.
• Recommending and providing training and staff development.
• Preparing effective project budgets, schedules, and scopes to ensure project success.
• Preparing, reviewing, and presenting reports and resolutions for Council, City Administrator, or commissions with professionalism.
• Assisting in the development of Capital Improvement Projects.
• Assisting with grant seeking opportunities.
• Negotiating and administering consultant design and support services contracts to maintain project scope, schedule, and budget.
• Resolving conflicts in a timely manner.
• Collaborating with stakeholders and team members to formulate strategies, prioritize projects, and devise solutions to overcome obstacles, ensuring the accomplishment of objectives.

The Project Manager (Selective Certification - Capital Projects Implementation & Program Management) position requires additional qualifications to the general Project Manager. The general Project Manager job description is posted here.
A few reasons you might love this job:

• You will have the opportunity to be part of a dynamic team where you can offer support, share expertise, and provide mentorship.
• Your work directly impacts the lives of residents throughout Oakland.
• You will be part of a city that values and actively promotes racial equity. Racial equity objectives are integrated into the Capital Improvement Project prioritization process and permeate City administration at all levels.
• You will have the opportunity to contribute to the growth, direction, and improvement of the Project and Grant Management Division.

A few challenges you might face in this job:

• You may not immediately see the results of your efforts.
• You may be challenged by the high vacancies throughout the department and feel the workload is overwhelming.
• You may feel a sense of confusion from ongoing structural and staff changes in the department.
• You may feel a lack of institutional knowledge that may leave you feeling ungrounded during uncertain times. It's crucial to recognize this concern and develop the ability to navigate through ambiguity.

Competencies Required:

• Decision Making: Choosing optimal courses of action in a timely manner.
• Professional & Technical Expertise: Applying technical subject matter to the job
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Oral Communication: Engaging effectively in dialogue
• Presentation Skill: Formally delivering information to groups
• Writing: Communicating effectively in writing
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes
• Professional Impact: Presenting self as a positive representative of the organization
• Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace.
• Managing Performance: Ensuring superior individual and group performance
• Teamwork: Collaborating with others to achieve shared goals
• Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries
• Project Management: Ensuring that projects are on-time, on-budget, and achieve their objectives

*Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland
Minimum Requirements for Application:
This recruitment will produce two eligible lists. The restricted list will be for full-time, permanent part-time, or part-time City and Port of Oakland employees who meet the minimum qualifications. The open list will be for all other applicants who meet the minimum qualifications.
Selective CertificationProject Manager (Capital Projects Implementation & Program Management):
This recruitment is being announced in accordance with Section 5.03 of the Civil Service Rules. The eligible list generated from this announcement will only be used to fill a Project Manager position specialized in Capital Improvement Implementation Projects, including full-time and permanent part-time positions, if applicable, and may be used to fill future vacancies with the same Selective Certification.
Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.
For Selectively Certified Project Manager (Capital Projects Implementation & Program Management):
Education:
Bachelor's degree from an accredited college or university in civil engineering, construction engineering, architecture, landscape architecture, or other related field. A Master's degree is desirable.
Experience:
Two years of progressively responsible professional experience implementing and managing the design and construction of capital improvement projects, construction management, design management, and architecture, including two years in a supervisory capacity.
Desirable Qualifications:

• Project Management Professional (PMP) Certification
• Leadership in Energy and Environmental Design (LEED) Accreditation

Supplemental Information:
The Recruitment Process:
The City of Oakland works with a Civil Service system. Applicants apply online, and HR staff reviews their experience, education, and training listed on the application against the "minimum qualifications" listed for each position.
Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas.
Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications.
In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final.
For this recruitment, all qualified applicants will be invited to the structured interview (sometimes referred to as an Oral Exam). The tentative date of the structured interview is the week of February 5, 2024.
For some recruitments, more than one type of assessment may be used. Depending on the number of candidates who pass the first assessment (multiple-choice test, structured interview, writing exercise, performance exam) you may be asked to complete a secondary assessment before the recruitment is finalized. If a secondary assessment is scheduled, you will be notified by email with specific details. If a secondary assessment is not scheduled, department hiring interviews will occur during this time frame.
Candidates who pass each stage in the process will be placed on an eligible list. Some candidates may receive extra points, for example, if you are a Veteran with an honorable discharge, or if you are a current City of Oakland resident. If you're applying to a "restricted" posting and you are eligible as a current City employee, you may also receive additional points for your City service. Extra points are only applied to passing scores, so if you do not pass every element of the testing process, you cannot use extra points to pass.
The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract.
What's in it for you?

• Work/Life Balance: 37.5 hour work weeks, and a flexible/hybrid remote schedule. Following a 90 day period of in-office work, the employee is eligible to telecommute up to three days per week in accordance with the City's Telecommuting Administrative Instruction policy.
• 15 paid holidays
• Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
• Management Leave: up to 10 days
• Salary Cost of Living Adjustments: 5% 2023-2024 and 4% 2024 -2025
• Paid Family Leave for Baby Bonding Benefit: up to 8 weeks
• AC Transit benefit
• Retirement: CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
• Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
• Dental: Delta Dental full premium for employees and eligible dependents
• Vision: VSP full premium for employees and eligible dependents
• Sick leave: Employees accrue 12 days per year
• Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k)plan
• Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.

Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.
Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:
http://agency.governmentjobs.com/oaklandca/default.cfm.
If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.).
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time,...