Capital Projects Manager

Salary : $134,326.40 - $171,350.40 Annually
Location : Oakland, CA
Job Type: Full-time (40 hrs)
Job Number: 23-2E-14
Division: Acquisition, Stewardship & Development
Opening Date: 12/06/2023
Closing Date: 1/10/2024 5:00 PM Pacific
The Position
ABOUT US:
The East Bay Regional Park District (EBRPD) is a full-service governmental agency stewarding a metropolitan system of public open space parklands and trails in Alameda and Contra Costa counties east of the San Francisco Bay. EBRPD spans across 125,000 acres in 73 regional parks, including over 1,250 miles of trails that are enjoyed by over 25 million visitors and the community per year. The Park District acquires, manages, and preserves natural and cultural resources for everyone to enjoy now and forever to experience nature nearby.
OUR MISSION:
EBRPD preserves a rich heritage of natural and cultural resources and provides open space, parks, trails, safe and healthful recreation and environmental education. An environmental ethic guides the District in all of its activities.
OUR VALUES:

• Respect - We honor the land we steward, each other, and the park visitors we serve.
• Resilience - We creatively adapt to change. We address challenges with empathy, perspective, and determination.
• Relationships - Our greatest strength lies in the trust, accountability, and teamwork we cultivate with our colleagues, partners, and the public we serve.
• Responsiveness - We communicate openly, honestly, and reliably.
• Transparency - We hold the public's trust through meaningful stakeholder engagement and access to timely and reliable information on decisions and performance.

WHY WORK FOR EBRPD?

• Working with a purpose for a better world today and for future generations through the preservation of open space, public access to the outdoors, and a commitment to the conservation of the natural world found east of the San Francisco Bay across 33 cities in Alameda and Contra Costa counties.
• A community of colleagues who are passionate about public service and the East Bay Regional Park District, the communities it serves, and its mission.
• Excellent benefits: Medical, Dental, Vision, Flexible Spending, and pension benefits through California Public Employees Retirement System (CalPERS). Click for details regarding additional benefits.
• Tuition reimbursement and professional development.
• Free on-site parking.
• Free parking permit for EBRPD parks (for up to 2 privately owned vehicles)
• Employee discounts for certain EBRPD park amenities (reservations, daily fishing permit, public boat launch).

THE OPPORTUNITY:
The Park District is recruiting to fill one (1) Capital Projects Manager vacancy at 2950 Peralta Oaks Court, Oakland, CA. The hiring pools established from this recruitment will be used to fill the current and additional vacancies that may occur during the one-year life of the hiring pools.
What You'll Be Doing:
Reporting to the Chief, Design and Construction or designee, this classification serves as a member of the Park District's management team with responsibility for providing expert advice, consultation and recommendations related to the development and implementation of the goals, objectives, policies, procedures and priorities of the Capital Projects Program. This position provides supervision to professional and technical staff and will manage approximately six professional and technical staff. This classification is distinguished from the higher-level classification of Chief, Design and Construction in that the latter has overall responsibility for the management and direction of an entire department comprised of multidisciplinary programs and staff whereas the former is concerned primarily with the operation and administration of a select program within the Department.
Under general direction, plans, organizes and implements the objectives and operational activities of the Capital Projects Program within the Design and Construction Department for Capital Projects related to the development, restoration, maintenance and management of parklands and facilities; develops program standards; supervises and evaluates program and operational staff; ensures program compliance with regulatory agency and Park District requirements; and performs related duties as assigned.
We Are Looking for Someone With:

• Substantial project management and budgetary experience, having worked on complex projects that required critical analysis and the use of independent judgement and initiative.
• Strong supervisory and leadership experience in the field of engineering, architecture, landscape architecture, construction management, or planning.
• Ability to communicate the Department's mission with clarity utilizing sound judgment and knowledge.
• Ability to work effectively with a diverse organization, fostering positive working relationships.
• Has strong leadership skills, can identify staff strengths and weaknesses, and utilize staff strengths and provide training for areas that need improvement.
• Has extensive experience in project delivery for a public agency, including project scoping and budgeting, consultant contracting, regulatory compliance and public bidding and contracting.
• Is proactive in addressing issues that arise both on a project basis and as required for personnel, identifying the problem and providing timely recommendations for resolution.
• Loves the outdoors and public land and wants to contribute to the mission of the East Bay Regional Park District

Essential Functions

• Plans, develops, implements and evaluates the Capital Projects Program within the Design and Construction Department;
  
• Creatively and strategically plans, develops, and implements the capital program;
  
• Supervises, and evaluates assigned staff consisting of professional, technical and support staff, as well as consultants and contractors;
  
• Develops program standards, goals and objectives in line with the Park District's Mission, Vision, and Master Plan;
  
• Coordinates the Park District's capital program to ensure all projects are properly initiated, prioritized, budgeted, scheduled, tracked and communicated to executive management and the Board effectively and at a pace that delivers completed projects on a reasonable schedule;
  
• Facilitates long-range and short-term planning for implementation of District Land Use Plans; oversees or manages feasibility studies, environmental analysis in accordance with CEQA, and the obtaining of permits;
  
• Oversees and coordinates on project funding options, including grant funding;
  
• Oversees and coordinates professional consultants in the preparation of studies, plans, designs, schedules, specifications, construction documents, permits, and cost estimates for projects;
  
• Prepares and negotiates contracts and amendments;
  
• Coordinates construction administration during the construction phase of projects; prepares claims on grant-funded projects;
  
• Collaborates with the maintenance manager on challenges related to recently completed projects, and existing park facilities and infrastructure;
  
• Makes recommendations concerning programmatic policies and procedures;
  
• Ensures compliance with established laws, regulation, policies, and procedures;
  
• Develops and administers the budget for assigned program(s) and projects;
  
• May assist Chief, Design and Construction in the preparation of the department's annual budget;
  
• Prepares and analyzes complex reports; maintains records;
  
• Conducts analysis and research; serves as technical resource to Park District departments/divisions;
  
• Oversees project management on a variety of Capital Projects and the Capital Projects Program overall;
  
• Develops contracts, timelines, deliverables, publications, and/or policies;
  
• Prepares and reviews a variety of written reports and correspondence;
  
• Serves as a Park District representative to outside agencies, organizations, contractors and the public;
  
• Serves as a subject matter expert on a variety of internal committees, work groups, and task forces;
  
• May present to, or prepare material for, the General Manager and/or Board of Directors.

Minimum Qualifications
Education: A Bachelor's degree from an accredited college or university with major course work in engineering, architecture, landscape architecture, construction management, planning or a related field,
AND
Experience: Four years of professional experience in engineering, architecture, landscape architecture, construction management, planning or a related specialty area, including one year of experience in a supervisory capacity.
Substitutions: A Master's degree from an accredited college or university with major course work in engineering, architecture, landscape architecture, construction management, planning or a related field may be substituted for one year of the required experience.
License or Certificate:

• Possession of a valid Class C California Driver's License is a condition of initial and continued employment in this classification.
• Possession of a valid professional engineering, architecture or landscape architecture license from the State of California., or the ability to obtain within first year of appointment, if coming from out of state.

Desirable Qualifications:

• Experience managing project managers in delivery of capital improvement projects
• Experience guiding a team, developing staff and providing training for professional development
• Knowledge of and experience with permitting both from municipalities and environmental regulatory agencies
• Experience with project and program budgets, and ability to strategize funding
• Strong written and verbal communication skills and ability to effectively communicate with diverse groups ranging from staff, external stakeholders, regulators, executive team, and the Board of Directors

Additional Information
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of: capital program development and management; design and construction principles and practices; regulations and codes related to permitting and construction; cost projections and cost/benefit analysis; schedule analysis; management and supervisory principles and practices; Park District's equal employment opportunity policy objectives; a supervisor's role in the equal employment opportunity policy objectives and the processes available to meet objectives; information technology and its uses to enhance business performance and efficiency; fiscal and budgetary practices and policies; principles and practices of program planning, administration and evaluation; related laws, rules, regulations, and policies.
Ability to: plan, direct, organize, and coordinate the operational activities of the Capital Projects Program; evaluate program activities and staff; plan, organize, assign, and review the work of subordinates; train, guide and evaluate the development of subordinates; effectively contribute to the park district's equal employment policy objectives; communicate clearly and effectively both orally and in writing; prepare detailed reports and correspondence; demonstrate interpersonal sensitivity; exercise sound judgment, initiative, and tact; analyze and problem solve; manage multiple competing priorities; establish and maintain effective working relationships with those contacted in the course of work at all levels, including a culturally diverse general public, with a focus on quality service to internal staff and external customers.
CONDITIONS OF EMPLOYMENT

• All East Bay Park Regional District employees are required to be vaccinated against COVID-19 as a condition of employment.
• A valid California State driver's license is a condition of initial and continued employment in this position.
• Must be able to pass a Level 1 background check which includes: employment history verification, employee reference check, education or certificate verification, and background check.

Management Designation: This position is in the Management group and is exempt from the provisions of the Fair Labor Standards Act (i.e. is not eligible for overtime); in addition to the regular work schedule, this position may require availability to work evenings and/or weekends. The probationary period for this position is one year.
Application materials for these positions consist of two (2) required parts:

1. A current East Bay Regional Park District application submitted online, and
2. Completed supplemental questions

Apply prior to the closing time of the job announcement and allow at least one (1) hour to submit your application if you are a new user to the system. If you have previously applied to a position on GovernmentJobs.com, please allow time to update your existing profile. Applications are accepted online only. Our online application system is provided by NeoGov. If you encounter problems while applying online, please contact NeoGov Help Desk toll-free at (855) 524-5627.
Notification:All applicants will be notified of the status of their application via email, generally within two to three weeks after the closing date. You may also sign into your GovernmentJobs.com account to view your current application status and notifications.
Selection Process:The application materials for all applicants meeting the minimum qualifications will be reviewed by a screening panel to select the best qualified for testing or oral examination/interview. The District reserves the right to set up a written test, performance test, and/or other as...