AddressJob Location
Saint Bernard
Job Description
The role of the Capital Procurement Administrator is to assist capital managers in generating and overseeing purchase orders (PO) in the Coupa system as well as providing SAP project support for centrally funded appropriations. In this role, typical Coupa tasks include initiating requisitions for capital projects, managing change orders, resolving PO issues, and driving them to completion. The SAP portion includes creating work breakdown structures (WBS), updating use and occupancy (U&O) dates, capitalization, closing projects and entering journal entries as required. The role will be located in the Global Process Development Facility (GPDF) in Cincinnati, Ohio but also support the Auburn, ME FemCare plant. The role responsibilities are the same for both organizations. The expectation is that the candidate will travel to Auburn for one week once a quarter.
Purchase Orders (POs):
Generate requisition on behalf of P&G PO owner using one of the following:
Free Form Orders
Catalog Orders
Direct Vendor Form Orders
General Web Form Orders
Follow-up on requisitions that have the following status:
Pending buyer approval
Pending approval
Draft
On hold
Check the status of requisitions if PO has not been issued within the provided SLA
PO/Order Maintenance:
Once PO is issued, confirm receipt of PO with vendor.
Generate PO Alterations as requested by P&G PO Owner.
Review and update delivery dates on POs.
Delete or Cancel POs upon request by P&G PO Owner.
Close or Reopen POs upon request by P&G PO Owner.
Search for and find quotes, order details, vendors upon request by P&G PO Owner.
Invoice and Credit Memo Management:
Confirm if invoices or Credit Notes have been submitted into P&G COUPA.
Confirm invoice has migrated to SAP.
Reviewing submitted invoices and Credit Notes status upon P&G PO Owners Request.
Investigate and resolve any GR/IR issues.
Generate P2P Service Tickets if an invoice or Credit Note has the incorrect COUPA Status.
Direct Vendors to the proper channels on how to post invoices and Credit Notes into P&G COUPA.
Miscellaneous Task Roles:
Confirm if a vendor is linked in COUPA and to company code.
Direct vendors to the proper channels/processes on how to change Vendor’s Data in COUPA (i.e., Primary Vendor contacts, LE Additions, Unblocking, etc.)
Engaged in P2P (COUPA) Chats to resolve open/pending issues.
Work with Purchasing to generate New P&G vendors.
Project Cost Control Support:
Capital Project Set-up and Close-out in SAP
Work breakdown structure (WBS) creation, edits, additions.
Management of Use and Occupancy (U&O) dates.
IR/GR balancing of orders prior to PO closeout.
Contact the vendor to verify all invoicing is complete
Utilize journal entry one tool (web-based) when required.
Cross-charges as required from CAP to EXP, and from EXP to CAP.
Cross-charges between sites and/or projects
Job Qualifications
This role requires computer skills including, but not limited to, SAP-GBP and N6P, Word, and Excel.
The role involves paying attention to detail as well as interfacing with Project Managers, Purchasing, Capital Systems and Accounts Payable.
Job Skills
- Data Management, Measurement Reporting, Process Optimization
Job Qualifications
This role requires computer skills including, but not limited to, COUPA, SAP-GBP and N6P, Word, and Excel.
The role involves paying attention to detail as well as interfacing with Project Managers, Buyers, and Accounts Payable.
Compensation for roles at P&G varies depending on a wide array of non-discriminatory factors including but not limited to the specific office location, role, degree/credentials, relevant skill set, and level of relevant experience. At P&G compensation decisions are dependent on the facts and circumstances of each case. Total rewards at P&G include salary + bonus (if applicable) + benefits. Your recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the hiring process.
We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE (https://faq.pgwebtools.com/us-work-authorization-faqs/) .
Procter & Gamble participates in e-verify as required by law.
Qualified individuals will not be disadvantaged based on being unemployed.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Job Schedule
Full time
Job Number
R000100448
Job Segmentation
Recent Grads/Entry Level (Job Segmentation)
Starting Pay / Salary Range
$51,000.00 - $70,800.00 / year
