Grant & Procurement Administrator

THE SALVATION ARMY

SEATTLE SOCIAL SERVICES

Grants & Procurement Administrator

Join a team where you can offer compassion, dignity, and sustainable opportunities for people in need in your local community!

The Salvation Army is an inspiring place to work. With offices in every major US city and over 120 countries around the globe, it’s a place where people can invest in people on every level. In the Northwest region of the United States, we are committed to being an efficient and effective network of local offices that provide the community with resources, such as food and shelter opportunities. As one of the most impactful social service organizations in the world, we hire people who constantly seek new ways to keep us moving forward.  

Use your administrative, leadership, and social services skills as a Grants & Procurement Administrator! 

The Salvation Army is seeking a Grants & Procurement Administrator to manage SSS Contracts, coordinate with vendors and NW Divisional Headquarters, and oversee the Seattle Social Services departments. The responsibilities of this role include monitoring the fiscal activities, preparing budgets, managing audits, and generating financial reports. The Administrator will also provide direct supervision and training to Finance Administrative Assistants, who are based in Pike St, WBC, and KCS locations.

This position is full-time, exempt, and located in Seattle, Washington.

Pay rate: $90,000/year

Duties & Responsibilities

Contract Management

• Ensure clear organization and filing of all executed contracts, so that current copies are readily
• Works with funders on Contract budgets and Compliance, support and coordinate grant applications, internal controls, review of contract provisions, on-going performance management and establishment of a continual improvement
• Maintain consistent and positive engagement with funder organizations to ensure funding identification grant applications, budget development, contract review, contract execution, and program
• Work in coordination with Directors and Program Mangers on Program implementation of new project/program and coordination of current programs to ensure maximization of productivity, including assigning and tracking monthly and annual spending budgets for managers/supervisors.
• Review programs with program managers to assure contracts stay in compliance
• Prepares financial or budget reports monthly, quarterly, semiannual and or annually.
• Creates grant and contract invoicing. Monitors paperwork and other related documents connected to grants
• Monitor program outcomes to assure contracts are on track to meet outcomes. Ensures contract compliance using HMIS to monitor required mandatory program outcomes from the granting
• Work with Social Services Accountant to monitor financial status by tracking and analyzing current revenues and expenses, projecting the effect of modifications to agreements using computer
• Responsible for accurate processing and overseeing all contract related AP/AR.
• Prepare general correspondence as needed and or
• Processes all contracts in TSAMM for divisional
• Assists DHQ Finance with information for organizational grants & contracts for all SSS

Finance Management

• Prepares annual budgets in coordination with Directors and Divisional Headquarter Finance Department.
• Responsible for all Audit preparation and review coordination
• Review and consult with Director(s) on monthly financials. Using approved financials and most up to date draft information using Vivid reporting system
• Creates and updates Program budgets for Program Managers to operate their programs
• Compile and distribute monthly finance reports for Program Managers and provide consult and guidance in departmental budget
• Monitor and reconcile GL accounts monthly
• Responsible for site audits of inventory gift cards, and Vouchers.
• Approves all AP for all SSS

Education & Experience

• Bachelor’s degree in business administration, Accounting, or Finance. 10+ years of experience in lieu of education.
• Minimum of 4 years’ experience in the following fields: Accounts Payable, Accounts Receivable, Grants/Contract Management, Budgeting, Finance Administration, Invoicing, Billing, and Team Management.

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A generous benefits package is included with full-time positions:  paid holidays, vacation time, sick time, and medical, vision, and dental insurance.

Health Insurance:  Low bi-weekly premiums for employee-only coverage, Kaiser HMO for those residing in a Kaiser service area, Anthem EPO/PPO is available for those residing outside a Kaiser service area.  Voluntary +1 and +family coverage at additional cost.  Delta Dental DHMO and DPPO dental insurance are offered. 

Life and Voluntary Options.  An employer-paid life insurance policy covers employees.  Voluntary supplemental life, short-term and long-term disability plans are available.

Retirement Plans:  Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time. Plus, an employee-funded voluntary 403(b) option.

Parental Leave:  The benefit is 40 hours of Paid Leave for qualifying events.

Sick Leave:  12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time. 

Paid Vacation:

• Two weeks annually, accruing from day one, for non-exempt positions.
• Four weeks annually, accruing from day one, for exempt positions.
• Accrued vacation is eligible for use after six months’ service time.

Paid Holidays:  13 designated holidays + 1 floating holiday per year

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination.

“The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff if required.  The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.”

Once a conditional offer has been made and then accepted by the applicant, The Salvation Army may then ask specific questions about vaccination status, if applicable.  If the applicant requests an exemption, then the processes described in this summary should be followed.