Buyer - Marine Supply Chain

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Purchasing
  • Requisition
    • Reviews/creates requisitions. Solicits vendors to obtain product or service information such as price, availability, and delivery schedule. Issues requests for quotations as required.
    • Verifies nomenclature and specifications and prepares request for quotation.

• Evaluation
  • Reviews quotes and bid proposals and negotiates purchases within budgetary limitations and scope of authority.
  • Selects vendors for purchase award based on best value with confirmation from assigned Port Engineer.
  • Compares prices, specifications, and delivery dates and places orders with suppliers.
  • Responsible for obtaining and recording order confirmations.
  • Manages foreign currency rate updates in purchasing systems.
  • Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, and inventories.
  • Award
    • Complies with all Purchasing requirements of Contract.
    • Understands Purchasing limits and DOA.

• Logistics
  • Reviews and tracks partial deliveries. Confers with suppliers concerning late deliveries.
  • Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of discrepancy and take corrective action. Any corrective action taken shall be documented in the purchasing directory for future reference to all buyers

• Support
  • Completes annual vendor evaluations
  • Check status of overdue invoices
  • Modifies POs as requested
  • Meet with vendors to discuss their material portfolios
  • May be required to vet new vendors.
  • Serve as back up to other buyers in case of absences.
  • Searches for new small business concerns for any/all supplies and services such as vendors that are considered; Small Disadvantaged Businesses (SDB), Women Owned Small Business (WOSB), Veteran Owned Small Business (VOSB), Disabled Veteran Small Business (VOSDB) and HubZone businesses in order to expand our vendor database.
  • Other duties as assigned

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree in Supply Chain management or a related field: and two to three years related procurement experience and/or training; or equivalent combination of education/certification and experience.
• CPPM (Certified Professional in Project Management) or PMP (Project Management Professional) certification desired but not required.

OTHER SKILLS and ABILITIES:

• Comprehensive knowledge of various software programs.
• Knowledge of purchasing and acquisition procedures; Federal Acquisition Regulations (FAR); and GSA Federal Supply Service Procurement procedures. Prior maritime experience preferred.

TOTE Services, LLC is an Equal Opportunity Employer - Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, underrepresented groups, individuals with disabilities, and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin disability or status as a protected veteran. TOTE Services, LLC is a drug-free employer and a participant of the E-Verify Employment Verification Program.