Bookkeeper

Position Title: Bookkeeper

Department: Accounting

Reports To: Controller
Prepared By: Earthtone Construction Inc.

Prepared Date: December 2023

Summary: The bookkeeper is responsible for maintaining accurate financial records for the organization. Key duties include recording financial transactions, managing the general ledger, reconciling accounts,, and supporting accounts payable and receivable processes. The role involves monitoring compliance with accounting standards and regulations, communicating financial information to management, and problem-solving to resolve discrepancies. Proficiency in accounting principles and software, attention to detail, and organizational skills are essential for success in this position.

Duties and Responsibilities: (include but are not limited to the following):

• Promptly reconcile transactions, including bank accounts, billing and invoicing, and all GL accounts.
• Investigate and resolve discrepancies and issues such as missing entries, missing documentation (receipts/invoices), duplicates, and anomalies.
• Manage accounts payable by processing invoices, ensuring timely payments to suppliers and subcontractors.
• Support accounts receivable, invoicing clients, and tracking payments.
• Manage credit card accounts and reconciliation
• Reconcile accounts receivable and accounts payable records.
• Classify, record, and summarize numerical and financial data to compile and maintain financial records.
• Monitor financial transactions to ensure compliance with company policies and relevant accounting standards.
• Reconcile or note and report discrepancies found in records.
• Maintain organized and up to date financial records, including contracts, invoices, and receipts related to construction projects.
• Comply with federal, state, and company policies, procedures, and regulations.

Education and/or Experience:

• 5+ years of hands-on experience in the construction industry in accounting, finance, or other related fields with a focus in A/P and A/R with complex high volume data processing and accounting procedures; or an equivalent combination of education and experience.
• Accounting Certificate or College courses in accounting preferred not required.

Other Desired Skills and Abilities:

• Strong verbal and written communication skills with demonstrated ability to communicate professionally at all levels.
• Effective interpersonal skills to work effectively with all levels within the organization.
• An energetic, forward-thinking, and creative individual with high standards and an appropriate professional demeanor
• Ability to identify problems/issues, develop and evaluate options to implement solutions.
• Ability to apply common sense, and to deal with problems involving several concrete variables.
• Effectively executes plans and programs that achieve established organizational goals and objectives.
• Computer literate and proficiency in Premier Construction Software (referred not required), Bluebeam, MS Office: Word, Excel, and Outlook
• 10-key by touch

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to move/function within an office environment.
• Ability to write by hand and use keyboard extensively.
• Ability to communicate by speech and hearing continuously.
• Visual acuity is needed for close detail work and computer use.
• Ability to sit or stand for extended periods of time.
• Ability to lift and carry up to 15 pounds occasionally.
• Ability to respond to emergencies and work long hours.

Work Environment: The work environment characteristics described here are representative of those that the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to a general office environment.

The noise level in the work environment is usually moderate.

Acknowledgment: This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. The Employee may be required to follow any other job-related instructions and to perform any other job-related duties requested.