Address
Form of work
SalaryPay
$20 - $25 an hour
Job type
Part-time
We seek a self-directed and experienced Bookkeeper/Administrator to become an integral part of our team. The successful candidate will be responsible for financial analysis, forecasting, accounts payable, accounts receivable, collections, and financial reporting.
The ideal candidate is well-organized, dynamic, and proactive and is vital in team player, multi-tasking, and problem-solving skills.
The ideal candidate is well-organized, dynamic, and proactive and is vital in team player, multi-tasking, and problem-solving skills.
Job details
Full job description
We want to hire a bookkeeper to handle our company’s financial tasks. You will be responsible for accounts payable and receivable, along with all payroll and bank account management and reconciliation tasks. To do well in this role, you should have previous experience as a bookkeeper and have used QuickBooks.
SUMMARY OF POSITION:
The Bookkeeper reports directly to the President/CEO and is responsible for the company's financial records on a day-to-day basis.
DUTIES AND RESPONSIBILITIES:
- Maintain accurate accounting records, including but not limited to bank accounts, general ledgers, income and expense accounts, assets, and liabilities.
- Invoicing customers, posting private payments, as well as government funds.
- Maintaining accounts receivables records for the corporation; post adjustments to A/R such as write-offs, withdrawal adjustments, and other related general journal entries.
- Billing of Rehab/WIA agencies and making necessary collection attempts.
- Generate, post, and make bank deposits.
- Issue refunds to students, Student Loan Corporation, and ICC Federal Funds by the due date (30 days after the withdrawal date).
- Ensure the accuracy of student overpayments requested by the Financial Aid Department, issue student checks, and return checks to the Financial Aid Officer.
- Manage all payables for all campuses, including but not limited to vendor payables, employee expense reimbursements, and monthly rent expenses.
- Assist independent auditors during the annual financial audit and Title IV audit.
- Maintain vendor files.
- Direct purchase requisitions to the supervisor for approval and ordering information.
- Monthly bank account reconciliation (checking account, payroll account, and credit cards).
- Keep accurate records of liabilities and pay by due dates.
- Maintain record of all company’s inventory of assets.
- Maintain a record of all company equipment, software, furniture, fixtures, and leasehold improvement depreciation schedules; remove assets from schedules when no longer in use.
- Provide administrative support to the President, including but not limited to the security of corporate records, meeting minutes, and records of the corporation and its ownership.
- Answer all departmental inquiries.
- Other duties assigned by supervisor.
- Process daily reports for new registration and registration changes
- Process term billing
- Ensure accurate billing by regularly auditing student accounts for accuracy.
- Contact students as deemed necessary in requesting payments due.
- Track student accounts throughout their program to ensure timely payments, refunds, or handoff to collection.
- Financially clear students to start classes.
- Invoice and follow up with corporate partners for payment.
- Provide timely customer service to students and university departments.
- Assist with backup in the office as needed.
- Other duties as assigned.
- On occasion, this position may be required to work Saturdays for University events.
QUALIFICATIONS:
- Bachelor’s Degree in Accounting, Finance, or a related field.
- Minimum three years of accounting experience in a senior accounting or financial management role.
- Strong interpersonal and communication skills.
- Impeccable analytical and organizational skills.
- Self-motivated and self-directed.
- Ability to work closely with the senior management team.
- Previous experience in accounting management or other related fields.
- Proficient with MS Office.
- Accounting Software (QuickBooks Online and Advantage).
- Strong leadership qualities.
- Strong analytical and critical thinking skills.
- Excellent written and verbal communication skills.
- Able to meet deadlines.
- Experience managing staff.
- Bilingual (English and Spanish).'
- Minimum of three years of experience as a bookkeeper or relevant work experience in accounting
- Typing speed of at least 35 words per minute
- Basic computer skills and internet navigation
- Experience with QuickBooks
- Ability to communicate well, verbally and in writing.
- Flexible availability: evenings and weekends may be required
