Job Description
Bilingual Office Coordinator
100% in the office
8:00a.m.-5:00p.m.
Contract-Hire
$55,000-$65,000
Responsibilities
Serve as Office Coordinator for the Houston office and as point of contact for day-to-day facility office needs including:
Visitor coordination, greet and provide hospitable assistance
Serve as Interview Greeter when needed
Answer all main line incoming calls and routing to appropriate staff
Share relevant office-wide announcements including property management communications and advisements
Conference room management
Including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others when needed
Ensure rooms are kept tidy and stocked appropriately
Ensure facility and office equipment are in good working order at all times
Coordination/reporting of all maintenance / cleaning issues
Develop relationship with the building’s property management team / utilize property’s service request portal
Manage external vendor scheduling, both emergency and regular maintenance visits
Request after hours services (HVAC) or other ad-hoc property management requests
Central point of contact with global CRE for non-standard approvals or other project-related work requirements
Nuvolo/Facility Space Management – Administrator for proprietary internal service request portal, including entering and management of facility work orders and administration of local space reservation system
Security & Safety
Security administrator, coordinating with the building for base-building badge assignment/ administration of our internal office security system
Issue fobs/badges to new hires; execute termination of access with internal security system and building system for off-boarded employees
Manage temp badges
Serve as Fire Warden
IT Service Needs (IT Support is on site) – need to be aware of this process)
Manage central equipment inventory for on/offboards
Manage inventory of standard peripheral/accessories such as mice, cables, dock stations, etc.
Apply common IT resolutions to common problems
Prepare FedEx labels for laptop returns as needed
Process incoming and outgoing domestic and international mail and packages
Certified mail receipt distribution
Deliver outgoing packages to USPS/FedEx distribution center
Coordination of outgoing courier packages
General Office Administrative Support
Daily kitchen upkeep and weekly refrigerator clean-out
Management of day matron (supplemental cleaning staff)
Assist with food catering for meetings/events, including coordination, set up/clean up
Daily upkeep of copy and printer areas throughout office
Requirements
5+ years of corporate office experience in similar role preferred
Bilingual in Spanish
Outstanding customer service and interpersonal skills
Entrepreneurial mindset, critical thinker with high emotional intelligence
Ability to effectively interact with clients/vendors and employees
Exceptional verbal and written communication skills to include good grammar and proper etiquette
Excellent computer and calendaring skills, including a working knowledge of Microsoft Office Outlook, Word, Excel, Adobe Acrobat Pro, PowerPoint
Organized and detail orientated with excellent follow-through skills
Strong problem-solving mindset, be able to multi-task and embrace interruptions
Self-motivated and a great team player
Business professional dress
Position is in-office five days a week, 8am-5pm
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.