Bid for Assistant I and II, Administrative and Specialist, Administrative

POSITION SUMMARY
Performs moderately responsible to senior level clerical functions requiring independent judgment, specialized knowledge, and analytical skills relating to the interpretation of City policies and procedures. May serve as secretary to an assistant director, deputy director or project manager.
Department: Bureau of Emergency Medical Services
Posting Type: BID
Salary.:$18.52 Per Hour
Union: This position is included in the American Federation of State, County, and Municipal Employees, Local 2719 bargaining unit and will be filled in accordance with the provisions of the Collective Bargaining Agreement.
Union Bid Form: City employees whose names appears on the Eligibility List for this position, and who are in the union noted above, must file a Bid Form when the official Notice of Bid is posted.
Civil Service Classification: Non-CompetitiveGeneral Application Requirements:
You must submit or show proof of all of the following at the time of filing your bid (unless otherwise indicated below) or your bid will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must comply with the City of Pittsburgh's COVID 19 vaccination mandate.
• Applicants must be a current City of Pittsburgh employee covered by the union bargaining agreement between the City of Pittsburgh and the American Federation of State, County and Municipal Employees (AFSCME).

To be eligible to Bid for this position bidders must:

1. Be employed by the City of Pittsburgh at time of bidding and remain continuously employed through the awarding of this bid.
2. Qualify by being on the current AssistantI,AdministrativeListORbe currentlyeligiblefortransfertothisposition.

Bid award shall be made under the terms and conditions of the Agreement between the City of Pittsburgh and the American Federation of State, County and Municipal Employees and in accordance with the Civil Service Statutes and Rules.CIVIL SERVICE EXAMINATIONS
None requiredPOSITION DUTIES
Processes and analyzes information, documents, figures, and materials of considerable complexity related to the administration of the clerical, record keeping, and reporting functions; Analyzes information, applications, documents, and/or situations pertaining to administrative operations (e.g., payroll/personnel records, subpoenas, tax information, etc); Schedules appointments and makes arrangements for meetings and travel; Responds to inquiries and resolves issues; Collects material, assembles and prepares it for reports, correspondence, briefs, etc; Drafts, prepares and maintains confidential information; Establishes and maintains files and assists in development of forms and procedures for office; Screens visitors and calls; Types letters, reports, lists, summons, affidavits, briefs, pleadings, etc; Operates office machines (e.g., computer terminals, PC and peripheral equipment, calculator, typewriter, microfilm equipment, adding machine, copier, facsimile, etc); Maintains accuracy of records by organizing, maintaining, posting, logging, etc; Prepares accurate reports; Attends staff meetings and approved training programs; Proofreads copies and verifies documents, invoices, etc; Orders office supplies and materials; Performs data entry, retrieval and other processes; Takes notes and transcribes for letters, memos, reports, testimony at hearings and meetings, etc; Provides technical assistance to departmental staff in matters related to the retrieval and storage of computerized information; Researches newspapers, magazines, etc; Provides customer service in person, by telephone or electronically; Coordinates various special programs (e.g., Scouting for Food, Blood Drive, Daffodil Days, etc); Performs activities and functions of related lower-level and such other related tasks and duties as assigned or required;Employment Type: CS Non-Competitive, Full Time