Address
Form of workUnder the general direction of the Deputy District Director (DDD) for the Environmental Division, the Associate Governmental Program Analyst (AGPA) performs a variety of analytical tasks for resource management, data management, and contract management support. The incumbent monitors and tracks the resources for environmental functional units and is familiar with the use of the Caltrans Work Breakdown Structure (WBS) and accessing financial data in Project Resources and Schedule Management (PRSM), Federal Aid Data System (FADS), California Transportation Improvement Plan System (CTIPS), Quality Management Reporting System (QMRS), and Excel. The incumbent assists with workplans, issues reports, status reports, spreadsheets, checking emails, and other necessary correspondence as required. The incumbent must have knowledge of principles, practices, and trends of public and business administration; support staff services such as personnel management analysis; governmental functions and organizations; and methods and techniques of effective conference leadership; review analytical studies of broad spectrum of administrative and program related problems; review and analyze proposed allocations and act as a team leader with common goals related to the environmental division; and work with a high degree of initiative and motivation, and maintain cooperative working relationships with internal and external parties.
PARF# 11-4-506 JC-411220
Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam. For those who do not have current eligibility (e.g. transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. The Associate Governmental Program Analyst Exam is located here: https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=9PB04
T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
You will find additional information about the job in the Duty Statement .
Working Conditions
Position located in Environmental Division, San Diego County
Multiple positions may be filled from this recruitment.
The incumbent will work in a climate-controlled office/workstation under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperatures may fluctuate.
If work is outside of an office environment, it would include out-of-doors in remote areas, along the travel way of highways, wetlands, in heavy construction zones, on bridge caps and piles, mountain tops, slopes, and on the property of private citizens. Acquire and keep current a driver's license, drive a car safely to and from worksites. Possession of a valid California driver's license is required to operate a State vehicle. The use of a hard hat, vest, heavy-duty work clothes and/or safety boots are required. Must be able to work in all types of weather.
This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans's evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee's designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-411220
Position #(s):
911-170-5393-XXX
Working Title:
Associate Governmental Program Analyst
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A
# of Positions:
1
Work Location:
San Diego County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.dot.ca.gov
Frequently Asked Questions for an Applicant: http://dot.ca.gov/jobs/docs/faq-ct-applicants-081617.pdf
Director's EEO Policy : https://dot.ca.gov/programs/equal-employment-opportunity
Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity
Special Requirements A Statement of Qualifications (SOQ) is required. To be considered for the position, applicants must submit a SOQ along with their application. The SOQ is the candidates' response to the questions below. The SOQ is a narrative discussion of how your education, training, experience, and skills qualifies you for the position. The SOQ serves as documentation of each applicant's ability to present information clearly and concisely in writing. SOQs must be no more than two (2) pages in length and typed using no less than 12-point Arial font. Applicants who do not follow these requirements will not be considered for this job. The SOQ must be submitted along with the State Application. Resumes and cover letters will not take the place of the SOQ.
1. Provide examples that demonstrate your experience working with public agencies, vendors, business owners, and external and internal customers. Experience in communicating clearly, concisely, and effectively both verbally and in writing. Public speaking experience at networking events and workshops.
2. Experience in evaluating overall status of work and setting priorities effectively; evaluate situations accurately and adopt an effective course of action; ensure deadlines are met; follow up whenever necessary to ensure all steps are completed throughout the task assignment process. Experience in working independently, as well as with a team of internal and external customers.
3. Provide examples that demonstrate your experience and knowledge of computer programs including the Microsoft Suite (Excel, Word, Outlook, PowerPoint, Publisher, etc.), Adobe Acrobat Pro, PRSM, AMS, Datalink, STEVE etc. to track resources and data, produce reports, and follow accounting procedures to pay invoices.
4. Provide examples that demonstrate your knowledge and experience with interpreting and implementing laws, regulations, and codes. Experience in Accounting, Budgeting, and Contract Procurement and Management processes.
5. Provide examples that demonstrate your experience in problem solving and reasoning skills; analyzing raw data, reasoning logically, recognizing problems, developing solutions, making recommendations for improvement; performing independent actions and decision making.
6. Provide examples that demonstrate your experience in reviewing, screening, arranging, and preparing clear and comprehensive documents such as reports, memorandums, and correspondence; ability to prepare these documents using proper grammar, subject-verb agreement, sentence and paragraph structure, transitions between paragraphs, and word usage.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Here is a list of evaluation agencies: https://www.naces.org/members . Please redact birthdates and social security numbers.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 1/24/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Transportation
Attn: Caltrans DHR Contact JC-411220
1750 E. 4th Street, 1st Floor
Santa Ana , CA 92705
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Transportation
Caltrans DHR Contact JC-411220
1750 E. 4th Street, 1st Floor
Santa Ana , CA 92705
Closed on weekends and State holidays.
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.
Benefits
Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Farha Peera
(619) 756-2858
Farha.Peera@dot.ca.gov
Hiring Unit Contact:
Alejandra Aguirre
(619) 385-1562
Alejandra.Aguirre@dot.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
Ask.eeo@dot.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Application Instructions:
The State application (STD. 678) is required and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-411220), PARF# 11-4-506 and title of the position (Associate Governmental Program Analyst) must be included on the STD. 678 form.
Electronic applications through your CalCareers account are highly recommended and encouraged.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.
NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be exc...
