Assistant to the Executive Director

Incumbents must possess the ability to think clearly and quickly and analyze and solve problems of organization and management. They must work independently in identifying the need for and developing proposed changes to operating practices, programs, and policies and establish and maintain cooperative working relationships. As the facility Public Information Officer, must speak and write effectively and demonstrate a capacity for assuming increasing responsibility, originality, open-mindedness, and tact. Responsible for relieving the Executive Director of administrative detail and coordinating special projects as assigned. Serve to increase the capacity of the administrator to carry out the duties and responsibilities of his/her position. Responsible for making recommendations to the administrator involving broad areas of policy formulation or complex administrative action and responsible for effecting such recommendations.
This position is not eligible for telework, this position is in person only.
Individuals interested in applying must take and pass the Staff Services Manager I examination . To view the Exam Bulletin and instructions, click the following link or copy and paste the link into your web browser: https://calcareers.ca.gov/JOBSGEN/2PBCY.PDF
Please tell us how you heard about us (click on link below).
https://forms.office.com/g/Em8dGRc5Mt
You will find additional information about the job in the Duty Statement .
Working Conditions
PHYSICAL DEMANDS : Must possess and maintain sufficient strength, agility, endurance and sensory ability to perform the duties contained in the duty statement. The position requires prolonged sitting and extensive use of telephones, computers, and other office equipment. Incumbent will be working on a personal computer for extended periods of time.
TYPICAL WORKING CONDITIONS : Incumbents will be exposed to all Clinical and Support services areas of the facility. Potential exposure to communicable diseases, blood-borne pathogens and other conditions common to a clinical nursing environment.
Incumbents must have the ability and knowledge to use a personal computer, computer programs/applications such as Excel, Microsoft, Teams, Zoom, etc. and modern office methods. Ongoing interaction with clients, personnel and the public. This position requires problem solving skills and ability to communicate effectively.
This position must physically report to Porterville Developmental Center to conduct their duties. Regular telework is not available due to the nature of this position. Incumbent is expected to maintain a consistent work schedule as directed by the Executive Director.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES MANAGER I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-423900
Position #(s):
472-200-4800-905
Working Title:
Assistant to the Executive Director
Classification:
STAFF SERVICES MANAGER I $6,760.00 - $8,398.00
# of Positions:
1
Work Location:
Tulare County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
Porterville Developmental Center
Department Information
The California Department of Developmental Services (DDS) is the agency through which the State of California provides services and supports to individuals with developmental disabilities.
These disabilities include intellectual disability, ce rebral palsy, epilepsy, autism and related conditions. Services are provided through state-operated developmental centers and community facilities, and contracts with 21 nonprofit regional centers. The regional centers serve as a local resource to help find and access the services and supports available to individuals with developmental disabilities and their families.
Porterville Developmental Center can be contacted at:
Porterville Developmental Center
HR/Recruitment and Exams
P.O. Box 2000
Porterville, CA 93258
(559) 782-2087 or (559) 782-2322
Contact Amanda Avila or Leigh Milan for questions specific to the essential functions of the position only.
Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Selected candidates are subject to special requirements. This position is required to complete a medical evaluation.
Electronic application submission is highly encouraged.
Submit a completed standard state application (STD. 678) and education documentation (if using education to meet the Minimum Qualifications) by the final filing date. Applications submitted for vacancies must include the Position Title and Job Control Number in the Job Title Section and MUST be signed and dated. Applicants should indicate on their application, in the job title section, the type of eligibility they currently possess and which qualifies them to apply at this time. In the "Employment History" section you must provide the To and From dates with the month, day and year, the hours per week that you worked, which should be a whole number and not a range, and the Total Worked (years/months). You must complete the Duties Performed section on the application. Applications with "see resume" are not acceptable. Applications received without all of this information will be considered incomplete and will not be processed. Surplus applicants must attach a copy of their surplus letter. Applications may be obtained from the Human Resources Examination and Recruitment Office at the Porterville Developmental Center or downloaded from the website indicated below. NOTE: All appointments are subject to State Restrictive of Appointment (SROA), Departmental Restriction of Appointment (DROA), Re-employment List Procedures, pre-employment physical and fingerprint clearances. Further information of the definition of the above may be found on the California State Department of Human Resources website at www.calhr.ca.gov .
*** If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. An official transcript will be required prior to appointment. Note: All foreign transcripts MUST be accompanied by a third party academic credential evaluation .
***Foreign Degrees or Transcripts - Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. PDC accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:

• NACES | Credentials Evaluations Provided by NACES Members
• Evaluation Service Providers - Association of International Credential Evaluators. Inc. (aice-eval.org)

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/8/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Developmental Services - Porterville Developmental Center
Attn: HR/Recruitment and Exams
P.O. Box 2000
Porterville , CA 93258
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Developmental Services - Porterville Developmental Center
HR/Recruitment and Exams
Porterville Developmental Center
26501 Ave 140
Porterville , CA 93257
Administration Building, Room 64 (non-operational on weekends and holidays)
08:00 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Degree and/or School Transcripts

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.
Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below:
California State Employee Benefits Summary
CalPERS Health Benefit Summary 2024
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Leigh Milan
(559) 782-2322
exams@pdc.dds.ca.gov
Hiring Unit Contact:
Amanda Avila
(559) 782-2087
exams@pdc.dds.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Kerrie Sawyer
(559) 782-2303
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Confidential Information
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.