Assistant To The Ceo

Assistant to the CEO

GMI is a fast-growing company providing commercial services to the most discerning high-end clients from luxury mixed-use and retail centers to corporate and education campuses and event centers.  GMI is privately owned with a family culture and excellent benefits.   

We are seeking an experienced, smart, and resourceful person to join our corporate team as Assistant to the CEO. Candidates must be trustworthy, confident, organized, and meticulous with the emotional intelligence to communicate with corporate executives and to take the initiative to develop a deep understanding of the company, its culture, and its people.  

Responsibilities

·       Perform administrative tasks for the CEO in both a business and personal capacity with approximately 60% of your time related to personal requests.

·       Manage the CEO’s calendar and prioritize daily meetings and communications. 

·       Coordination with executive team’s meeting and travel schedules.

·       Oversee all personal and business travel needs, occasionally traveling with the CEO or in advance of as needed.

·       Manage the purchase and logistics of items and gifts. 

·       Oversee the design, remodeling, and decorating of business and personal offices. This includes occasional organization and overseeing scheduled cleaning of offices and rental homes as needed.  

·       Daily organization of personal and business emails, texts, and voice messages. 

·       Draft letters, emails, reports, and other correspondence on behalf of the CEO when requested.

·       Support CEO in meetings by taking notes and assuming responsibility of completion of action items.

·       Act as liaison between CEO and other executives, clients, and stakeholders to ensure consistent communication and ensuring involvement of decision-making at the proper time.

·       Develop and build on relationships with employees for increased efficiency and responsiveness of existing operations.

·       Ensure timely and effective completion of projects and initiatives of the CEO.

·       Plan corporate meetings at retreats.

·       Take dictation and minutes.

·       Maintain accurate and confidential files and data records.

Work Hours and Benefits

·       Full-time salaried position with availability through text after hours.

·       Flexible daily work hours on Monday-Friday and available as needed by text after hours, over weekends and on holidays. Although infrequent, this is a necessary requirement to assist when important needs arise.  

·       Work from our DFW corporate office as requested, at least one day a week.  The remaining workdays are optional to work from our office in DFW or remotely.

·       Occasional travel is required for setting up travel offices, corporate retreats, key meetings, presentations, and project startups. 

·       Healthcare options include individual and family coverage, dental, optical, life and disability.

·       Company 401K matching up to 5%.

·       Laptop, printer, CC, Travel per diem and reimbursement program.  

Required Skills 

·       Strong time-management and organizational skills.

·       Meticulous and detail oriented.

·       Loyalty, discretion, and confidentiality of the highest level. 

·       Emotional intelligence to manage relationships between executives and departments as well as key clients.  

·       Excellent written and verbal communication skills.

·       Versatile abilities and extreme dedication to efficient productivity.

·       Strong project reporting skills, with a focus on interdepartmental communication.

Education and Experience 

·       5 plus years as a personal or executive assistant with at least 3 years reporting to a corporate executive.  

·       Bachelor’s degree in business or a similar field is preferred.

·       Experienced using Microsoft Office Suite, with an emphasis on Word, Teams & Excel. 

·       **Provide two personal and two business references.