Assistant Secretary

PART-TIME ASSISTANT SECRETARY JOB DESCRIPTION

General Description:

This is a part-time position requiring 10.5 hours of work per week, with an additional 37 hours distributed over the year.

Key Functions :

1. Provide office coverage three days per week for a total of 10.5 hours,
2. Assist in preparing the Sunday bulletin and other bulletins required for special feasts and observances.
3. Perform general administrative duties, coordinating with the Priest in Charge (PIC), Wardens, and the

Parish Administrator (PA).

GENERAL DUTIES

Office Management

The Assistant Secretary must have strong computer skills, excellent organizational skills, outstanding written and oral communication skills, and the ability to develop good interpersonal relationships. Duties include: accessing and responding to voicemail regularly and promptly and handling e-mail messages promptly and professionally. The Assistant Secretary is responsible for providing information to callers and e-mailers in addition to directing the calls or e-mails to the appropriate person or organization.

Administrative Duties

• Assisting the PA with Vestry minutes and Annual meeting minutes for purpose of taking minutes, transcribing and disseminating them
• Preparing wedding and baptismal certificates, confirmations, and letters of transfer as needed
• Coordinating with service vendors for building and equipment maintenance and maintaining contract files (as needed); e.g., exterminators, printing and copying equipment, and organ
• Ordering church, office, cleaning supplies after coordinating with Property Commission members

/Wardens/ Rector /PIC as needed

• Assisting the PA in supporting the work of the various Commissions and Committees through the

Rector/PIC.

• Assisting the PA to maintain an accurate calendar of events and space usage.
• Any other duties in keeping with the general job description

ADDENDUM

We encourage all our employees to remain flexible in order to respond to the changing needs of the congregation.

Job Type: Part-time

Pay: $18.00 - $19.00 per hour

Expected hours: No less than 10.5 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• No nights
• No weekends

Work Location: In person