Assistant Office Manager

Responsibilities:

• Must be Proficient in QuickBooks
• Manage day-to-day operations of the office, including scheduling appointments, managing emails, phone calls and maintaining accurate and organized records.
• Manage dispatch schedule.
• Maintain and update employee files.
• Interact with clients efficiently and professionally.
• Order material/bolts for new projects and track them.
• Manage inventory of supplies.
• Monitoring insurance policies with insurance agents
• Keeping organized logs of all current jobs
• Keeping track of all insurance certificates and prelims and payments made to and releases received from subcontractors and anything else required from them.
• Weekly certified payroll reports
• Gathering employee hours to process weekly payroll.
• Creating and sending estimates, contracts, invoices and change orders to customers and receiving payments.
• The company reserves the right to add or change duties at any time.

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Job Type: Full-time

Pay: $18.39 - $25.00 per hour

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 5 years (Preferred)

Ability to Relocate:

• Upland, CA 91786: Relocate before starting work (Required)

Work Location: In person