Assistant Office Manager

Olympik Signs, Inc. is looking for an Assistant Office Manager to join our team. The Assistant Office Manager is responsible for overseeing the general administrative functions of the office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments. The ideal candidate will have prior experience as office or assistant manager working in an office supporting multiple levels of employees.

Olympik Signs, Inc. is a full-service sign company serving businesses throughout the Chicagoland area. For over 36+ years we have upheld our commitment to superior customer service, leaving a trail of happy and satisfied customers.

Responsibilities include but not limited to:

• Supervise and support administrative staff

• Payroll, HR and bookkeeping

• Two years of experience in an office/administrative management position preferred

• Solid working knowledge of accounting office functions, accounts receivable, accounts payable, financial statements, and collections

• Recording daily banking transactions in NetSuites

• Creating sales reports and commission reports

• Reconciliation of multiple monthly bank & Credit Card statements

• Monthly journal entries & adjustments in NetSuites

• Maintain confidentiality of sensitive information

• Pay monthly IL tax payments

• Client billing and accounting

• Processing & recording payments

• Processing invoices

• Supporting duties related to accounts payable & accounts receivable functions

• Resolving billing discrepancies

• Union Reporting

• Keeping the company’s filing system in order & general office organization

• Manage front desk operations, including greeting visitors, answering phone calls, and responding to inquiries

• Proficiency in MS Office

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

Benefits:

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Vision Insurance

• Paid Time Off

Job Type: Full-time

Pay: $50,000.00 per year depending on experience

**If you are a highly organized individual with strong leadership skills and experience in office management, we would love to hear from you. Please submit your resume for consideration.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person