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Form of workJob Description
Reporting to the Controller, the A/P & Payroll Clerk is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Gathers purchase orders, charge slips, sales tickets etc., and prepares payments. Maintains all payment or other transaction records. Prepares general journal entries; compiles payables and enters into A/S 400 Systems; assists in preparation of work papers for Medicare, year-end and special audits; assists in budget process; prepares invoices for Lawson; handles all Lawson and A/P related follow-up; compiles accruals; completes any other duties as assigned by the Controller and/or CFO. Other job functions include, but are not limited to the following duties:
Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager. High school diploma or its equivalent with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
Education Required
High school diploma or its equivalent. Bachelor's degree in accounting or business administration, with a concentration in accounting is preferred.
Experience
Requires a minimum of one to two years of experience in accounts payable or in a related area. Hospital experience preferred.
Skills Required
Knowledge and proficiency in the use of Microsoft Office products, including Word, Excel, and Power Point is needed. High proficiency in Excel is preferred. The ability to become familiar with the use of new computer applications is also required. Excellent communication, interpersonal skills and a team player is a must. Strong organizational and time management skills with attention to detail. Experience with Lawson and Kronos workforce is a plus.
Reporting to the Controller, the A/P & Payroll Clerk is responsible for compiling amounts owed by the company to vendors, suppliers, or other organizations/individuals. Gathers purchase orders, charge slips, sales tickets etc., and prepares payments. Maintains all payment or other transaction records. Prepares general journal entries; compiles payables and enters into A/S 400 Systems; assists in preparation of work papers for Medicare, year-end and special audits; assists in budget process; prepares invoices for Lawson; handles all Lawson and A/P related follow-up; compiles accruals; completes any other duties as assigned by the Controller and/or CFO. Other job functions include, but are not limited to the following duties:
- Ensure hospital is in compliance with OIG and GSA on new vendors/and False Claim Act documentation.
- Oversees the verification, preparation and processing of the hospital's payroll
- Ensures the timely processing of payroll
- Investigates problems and complaints about payroll issues, payments, wages, deductions, etc. Makes all necessary corrections.
- Compiles reports and statistics for Administration
- Contributes ideas for improvements
- Ensure invoices are processed through Lawson within their terms - vendor payment exception form exists for unique vendors(i.e. local)
- Ensure correct contract PO's are on invoices
Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Primary job functions do not typically require exercising independent judgment. Typically reports to a supervisor or manager. High school diploma or its equivalent with 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices, and procedures within a particular field.
Education Required
High school diploma or its equivalent. Bachelor's degree in accounting or business administration, with a concentration in accounting is preferred.
Experience
Requires a minimum of one to two years of experience in accounts payable or in a related area. Hospital experience preferred.
Skills Required
Knowledge and proficiency in the use of Microsoft Office products, including Word, Excel, and Power Point is needed. High proficiency in Excel is preferred. The ability to become familiar with the use of new computer applications is also required. Excellent communication, interpersonal skills and a team player is a must. Strong organizational and time management skills with attention to detail. Experience with Lawson and Kronos workforce is a plus.
