Supervisor I/Payroll

Salary: $27.53 - $45.85 Hourly
Location : Bradenton, FL
Job Type: Full-Time, Full Benefits Eligible
Job Number: 2024-01150
Department: Finance
Division: Payroll
Opening Date: 01/24/2024
Closing Date: 1/31/2024 11:59 PM Eastern
Job Summary
The Manatee Clerk Payroll division provides payroll services to the staff of the Clerk of the Circuit Court and Comptroller, the Manatee County Board of County Commissioners, Port Manatee, Metropolitan Planning Organization and the Supervisor of Elections. The Supervisor I/Payroll supervises staff in accordance with Clerk's policies and procedures, motivates and encourages employees to achieve optimal performance and schedules/evaluates staff work assignments and performance. The Supervisor I/Payroll position is a full-time, supervisory position that reports to the Deputy Director of Finance.
Minimum Qualifications

• High School Diploma or GED
• Five years of payroll processing experience
• Specialized certification in Payroll
• Specialized training in Payroll in combination with extensive payroll processing experience may qualify in lieu of certification
• Demonstrated supervisory and leadership knowledge or competency
• Computer literacy which includes, but is not limited to, proficiency in Microsoft Windows suite

Organizational Values
Along with the satisfactory performance of this job's essential functions, the employee in this position is expected to actively and consistently demonstrate the core values of the Clerk's Office.
Service to All
Everyone is my customer. From our customers to my coworkers and colleagues, excellent service is my primary goal. I will provide courteous, patient and knowledgeable service to everyone.
Integrity
I will foster the highest level of ethical conduct and promote an atmosphere of transparency, accountability and confidentiality in my actions and behavior. I will comply with all the Clerk's policies.
Respect
I will treat the office, everyone I come in contact with and myself with respect. From punctuality to dress code, I will be mindful of what my actions and my appearance communicate to others.
Communication
I will present ideas and information in a thoughtful and courteous manner and be open minded to the ideas and suggestions of others. I take responsibility to keep others fully informed of situations and information at all levels whether in writing or verbally.
Ownership
I accept responsibility for the quality, quantity and timeliness of my work. I will seek answers to issues I do not understand and I will own my behavior.
Teamwork
I hold myself and others accountable for the success of the team. I support a culture that finds solutions, rather than make excuses or place blame. I will be flexible and cooperative when faced with change.
Development
I will foster an environment of continuous improvement. I am encouraged to research, study and learn the vast workings of the Clerk's office so I can be of the most service to our customers.
Essential Functions
It is understood that every incidental duty connected with operations listed in the job description is not always specifically described, and that employees, at the discretion of management, may be required to perform duties not within their job descriptions. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

• Provides excellent customer service to all in person, in email and over the phone; is approachable, helpful and personable; and answers questions knowledgeably and with patience
• Demonstrates leadership qualities by embracing and acting in accordance with our organizational values, Clerk policies and procedures
• Holds staff accountable for practicing and demonstrating our organizational values, Clerk policies & procedures
• Responsible for staffing, retention, development, training and performance management of division staff
• Maintains the confidentially of pertinent personnel records
• Sets priorities and allocates staff and other resources to meet needs in a timely, effective manner, establishes and maintains staff and work schedules to meet coverage needs
• Conducts regular staff meetings to disseminate information, communicate policies, goals and procedures
• Creates and maintains division procedures
• Audits and complies with entities' personnel policies
• Maintains payroll compliance with IRS, state and federal regulations. Reviews statutes, legislation, rules, regulations and policies and recommends procedural changes as appropriate.
• Utilizes applicable timekeeping/financial software to process payroll and ensures payroll posting to the general ledger is in balance.
• Performs Timekeeping Administrator functions
• Responsible for professional, courteous service and working relationships with all Clerk's employees as well as the Board of County Commissioners
• Prepares and/or reviews/submits retirement report, liability payments and files various state and federal tax reporting forms, submitting them in a timely fashion
• Maintains confidentiality of information learned or acquired as part of the position, which if disclosed, might have adverse internal effect or objectionable outside results
• Oversees payroll production for the Board of County Commissioners, the Clerk of the Circuit Court and Comptroller, Port Manatee, Metropolitan Planning Organization and the Supervisor of Elections
• Monitors W-2 production for each entity for compliance and accuracy
• Manages and processes global system changes a needed, reviews and tests software changes and/or updates
• Generates reports for internal and external users
• Assists Deputy Director and Director with other related duties as assigned
• Regular and reliable attendance is an essential function of this job

ESSENTIAL MENTAL AND PHYSICAL FUNCTIONS
The essential mental and physical functions listed below are required in order for an employee to be able to perform the essential functions of this position.

• Thinking critically; defined as reading, understanding and taking appropriate action on detailed and complex information
• Reading long, detailed and/or complicated documents and comprehending the contents
• Sitting for prolonged periods of time
• Repetitive actions/motion of one or both hands
• Hearing ordinary conversation and office sounds
• Verbal communication in person and on the phone
• Written communication by hand and on PC
• Bending/squatting/kneeling
• Ability to lift 25 pounds

The Manatee County Clerk of the Circuit Court and Comptroller's Office offers a competitive benefits package to regular, full-time employees including retirement plans, various insurances and work-life balance programs.
Our comprehensive benefits package, which is governed by policy and subject to change, includes:

• Retirement contribution into the Florida Retirement System (FRS)
• Medical Insurance -- optional employee and dependent coverage available for purchase
• Dental Insurance -- employee coverage at no cost; optional dependent coverage available for purchase
• Extensive Wellness programs
• Core life insurance equivalent to base pay
• Core long-term disability insurance
• Health care spending and dependent care spending accounts
• Membership to County Fitness Center & programs
• Employee Assistance Program
• Voluntary supplemental insurance through AFLAC
• 13 paid holidays per year
• 3 days Earned Personal Leave per year
• Vacation Leave -- 16.5 days per year, accrued at 5 hours per pay period
• Additional vacation days after five years of service to the Clerk
• Sick Leave -- 13 days per year, accrued at 4 hours per pay period
• A paid day off for employee's birthday after one year of service
• Optional participation in Florida Pre-Paid College Program
• Optional participation in Deferred Compensation Programs with Voya
• Direct payroll deposit at any banking institution
• Free parking provided
• Rewards and recognition programs
• Flex time
• Casual dress on Fridays