Ap Associate

JOB SUMMARY:
The Accounts Payable (AP) Associate will facilitate all of AIA's accounts payable daily functions. The position's main responsibilities are to provide efficient and accurate processing of AP tasks, customer service, research and execution of journal entries with attention to necessary detail and deadlines.
RESPONSIBILITIES:
Vendor / Supplier payments/Prepayments
Process invoices multiple times a day, verify accuracy
Post and reconcile supplier payments via check, ACH, and virtual credit card
Process prepayments and ensuring that they meet the deadlines with attention to detail around the journal entries
Communicate effectively with impacted partners as needed to resolving credit holds
Supplier maintenance
Work closely with suppliers to keep supplier accounts current
Research checks not cleared, assist with repayment as necessary
Resolve new suppliers and duplicate ensuring that W-9's are on file
Responsible for completion of 1099's
Credit Memos/Backouts/Understanding Data Entry
Enter credit memos into AIA accounting system as received via hard copy, email and Kodak Imaging software
Understanding of Data Entry to understand the backouts impact if not done accurately within ERP and Financial System
Risk mitigation
Update/verify name, address, payment information, credit and payment terms
Appropriate controls are followed and approval thresholds are maintained
Inbox Management
Manage incoming emails to the various mailboxes
Communicate and partner with internal business partners to ensure no roadblocks
QUALIFICATIONS:
Education/Experience:
Associate's Degree in Accounting or Finance required
One to three years previous related accounting experience
Knowledge/Skills/Abilities/Competencies
Personal Leadership
Agile & Adaptable: Responds to change and uncertainty with confidence and openness; seeks new experiences to develop skills; solicits and acts on feedback; learns from experiences; not afraid to take risks.
Accountable: Accepts responsibility for one's own performance and actions; follows through on commitment; assumes positive intent in others; treats others objectively and consistently; acts with integrity.
Courageous: Confronts difficult issues objectively and supports others who do the same; champions new ideas; manages personal discomfort in difficult situations.
Team Leadership
Collaborate: Works effectively with others to meet goals and satisfy business objectives; develop and maintain strong relationships with internal/external partners; seek buy-in of stakeholders; deals with disagreements or different points of view in a constructive manner; maintains positive relationships even under difficult circumstances.
Communicate Effectively: Listens attentively and with empathy to concerns of others; adjusts message to the audience; keeps people up to date with relevant information; speaks and writes clearly; encourages others to express views, even unpopular ones.
Manage Talent: Willingly shares expertise and experience with others.
Engage & Inspire Others: Conveys trust in people's competence to do their jobs; creates a feeling of energy, excitement, and personal investment; inspires others to excel; recognizes performance that exceeds expectations.
Thought Leadership
Solves Problems: Seeks out and considers relevant data, intuition, ideas and experience to make decisions and solve problems; effectively and efficiently integrates information from diverse sources; thoughtfully considers alternative solutions and perspectives.
Strategizes: Thinks critically; understands implications of decisions; shares ideas for improvement; sees how his/her works relates to the work of other teams in the organization as a whole; knows which people in the organization need to be informed, what they need to know, and when to tell them.
Innovates: Generates new ideas that add value; nurtures fresh approaches and appropriate risk taking; seeks alternative points of view; approaches problems with curiosity and generates creative solutions.
Results Leadership
Manages Execution: Manage resources and time to achieve business objectives; prioritizes goals; works quickly to get things done.
Drives for Results: Fosters a sense of urgency and commitment to achieve goals and create an Owner focused environment; takes initiative to proactively address critical issues; carefully considers compliance and regulatory obligations.
Maximizes Productivity: Identifies ways to streamline and improve efficiency of work; ensures that defined processes, quality standards, and best practices are executed as designed.
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