Alus Administrative Assistant 1

Job Description
Administrative Assistant (Contract)
This position will be planning a few large-scale customer events, so event planning is a requirement.
Pay Rate: 27.00 per hour.
Start Date: ASAP
Assignment Length: 4 to 6 months
Estimated hours per week: 40 hours
Work Schedule: Monday - Friday 8am - 5pm (with an hour unpaid lunch)
Temp to Hire: Potentially Yes
Assignment Location: Houston Tx On-Site
Job Responsibilities:
• General and administrative functions
• Work safely; promote safety within organization
• Manage calendars; schedule appointments; organize meetings/events for group
• Manage office supplies, mail, phone coverage and other general administrative duties
• Arrange travel (includes booking international and domestic flights, hotel, rental cars, etc.)
• Prepare/process expense reports
• Process purchase orders, requisitions, ACEs online; set up vendors in Oracle
• Professional appearance/attitude
• Maintain office files/records
• Prepare agendas/coordinate travel arrangements for visitors
• Maintain strict confidentiality at all times
• Review e-mail; proactively handle routine correspondence
• Professionally interact with business contacts both inside and outside of company
• Financial/analyst functions
• Assist with budget process; review/analyze monthly expenses
• Knowledge of Air Liquide purchasing and accounting systems
• Analyze data
• Drive a project through to completion
• Knowledge of organization, policy, procedures, and personnel to operate with a great
deal of latitude for independent judgment on routine issues
• Prepare internal and customer biographies for meeting preparation
General Requirements:
• Business Degree preferred
• Event Planning Experience required
• 3+ years' experience in administrative positions
• Light Travel required for Customer Events (March)
o Good communication/interpersonal skills; ability to interface with customers
• Strong written/oral communication skills
• Attentive to details/accuracy is very important
• Demonstrates tact and integrity when contacting internal and external customers
• Make decisions about work priorities to effectively and efficiently manage workload
• Handle many tasks at once
• Excellent verbal/written communication skills
• Theoretical/practical business knowledge
• Function in a team environment
• Proficiency in use of office automation tools; Google Suite
• Thorough knowledge of Oracle (Purchasing)