All Above All - Operations Administrative Manager (Oam)

Operations Administrative Manager (OAM)

Department: Finance

Reports to: Operations Deputy Director

Hours per week (average): 40

Location: Remote to the contiguous United States

Overtime Status: Exempt

Compensation: $80,000

All* Above All is a national campaign, founded in 2013 by reproductive justice organizations, to address

barriers to abortion access, like the Hyde amendment, that disproportionately impacts communities of

color. All* Above All is a catalyst for abortion justice. We envision a world where abortion care is

affordable, available, and supported for everyone who needs it. We shape narratives, move policy,

accelerate strategy, and build political power, with a goal of building capacity across the field through our

partnership.

Position Summary

The Operations Administrative Manager (OAM) maintains the organization’s digital and physical

infrastructure. They are vital to our team ensuring that All* runs smoothly and efficiently

organizationally. The OAM is responsible for ensuring all administrative systems and procedures are

aligned with the mission and strategic focus of the organization. This includes but is not limited to

ordering organizational supplies, testing systems, maintaining physical office contacts, supplies and

access.

The ideal candidate will be a self-starter who is organized with the ability to work in fast-paced

high-pressure environments. This person must also be able to give and receive direct feedback in service

of work.

Responsibilities and Task

● Maintains digital and physical infrastructure.

● Tests systems and services for continual improvements.

● Maintains physical office contacts, supplies, and access.

● Schedules team and any external meetings.

● Maintains shared drives for assigned teams.

● Maintains digital security compliance for assigned teams.

● Works with the Finance Team to move any contracts and invoices for assigned team's work.

● Maintains the Zoom account and backend for All’s* team's.

● Manages requests from operations team members for support with zoom, scheduling, and

maintaining shared information.

● Provides weekly reporting regarding tasks, progress, blocks, and needs.

● Travels an estimated 25% throughout the year.

Other:

● Ability to travel 25%

● All employees of NVF are required to complete timesheets.

● Other duties as assigned.

Qualifications

● 3 to 5 years of experience in Operations.

● 3 to 5 years of experience in administrative support.

● Ability to travel an estimated 25%.

● Excellent written and verbal communication skills.

● Excellent time management and organizational skills.

● Demonstrated ability to manage competing priorities and deadlines.

● Ability to work in a fast-paced, high stress, deadline driven environment.

● Highly organized and detail oriented.

● Ability to work collaboratively and manage up.

● Ability to plan and execute meetings.

Valued and Non-Essential Education, Experience, Knowledge, Skills and Abilities

● An understanding of abortion access as an economic, immigrant, and racial justice issue.

● Experience working on issues impacting Black, Indigenous, and people of color; young people;

and/or immigrants; or people struggling financially.

● Views culture shift, organizing, and movement building as key components of issue campaigns.

● Strong commitment to centering people of color and striving to be anti-racist.

● Values a shared leadership model.

Relevant Competencies

All* Above All utilizes competencies in evaluating applicants. Operations management and task

management are the key competencies for this position. Sub-competencies include:

● Detail-oriented

● Communication across stakeholders

● Managing expectations

● Adaptability

● Initiative

● Time management

● Anticipating potential problems

In addition to position-specific competencies outlined above, All* Above All has seven core

competencies in the Competency Model. These competencies apply to every employee at every level

and include:

Mission Awareness – Passion for organizational mission demonstrated through previous experience,

personal connection, or desires for the future inclusive of abortion/reproductive justice as well as racial,

economic, and immigrant justice.

Strategy – Moving from vision to implementation by connecting overall strategy to individual goals and

tasks while managing the layers of that strategy.

Collaboration – Working across internal teams and external partners to accomplish goals by establishing

trust and connection with diverse stakeholders.

Communication – Effectively imparting or exchanging information and conveying feelings and ideas.

Flexibility – Shifting focus or pivoting as needs change while effectively managing competing priorities

and multiple tasks and adapting to changing landscape.

Self-Direction – Ability to work independently and manage individually-assigned work tasks.

Personality – Combination of qualities that form a person’s character.

Benefits

Comprehensive benefits package that includes 100% employer-paid health, dental, and vision insurance

for employees (and their families). Employees are able to enroll in 401k retirement plan and are eligible

for a 3% automatic contribution and up to a 3% employer match on 401k contributions. Employees are

also eligible for pre-tax transportation benefits. Employees will receive 120 hours of vacation time, 80

hours of health leave, up to 2 days of casual leave, and 20 hours of volunteer leave annually. Employees

will also receive 13 paid holidays throughout the calendar year. Employees are eligible for 12 weeks of

paid family and medical leave after 90 days of employment.

Hiring Statement

All* Above All is a project of New Venture Fund (NVF), a 501(c)(3) public charity that incubates new and

innovative public-interest projects and grant-making programs. NVF is committed to attracting,

developing, and retaining exceptional people, and to creating a work environment that is dynamic,

rewarding and enables each of us to realize our potential. NVF’s work environment is safe and open to all

employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity,

sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information,

veteran status, and all other classifications protected by law in the locality and/or state in which you are

working.

E-Verify

NVF participates in E-Verify and will provide the federal government with employees’ Form I-9

information to confirm authorization to work in the United States. Job candidates and employees with

the right to work may not be discriminated against on the basis of national origin or citizenship status.

COVID-19 Policy

To center the safety and well-being of its employees, New Venture Fund requires that any employee who

is required to conduct in-person activities for their job must be fully vaccinated against COVID-19 within

four weeks of their start date. This position may require candidates to be fully vaccinated against

COVID-19. Accommodation may be sought and approved in accordance with the law by contacting

human resources at HR@newventurefund.org.

Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at nonprofithr.com/deinow.

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