Administrator - Commercial Construction

This is an onsite role.

Flynn's strong culture focuses the energies of employees on doing the right thing, for the benefit of the company, its customers, and themselves. The result has been 40 years of success, and the next 40 looking even brighter.

THE FLYNN WAY

"The Flynn Way" is the way we do things at Flynn. It is not any one single thing, but rather a collection of behaviors and actions that are influenced by our collective values and beliefs. Values such as safety, honesty, integrity, and doing what we say are deeply ingrained in Flynn's culture.  Our culture and values are how we earn the loyalty and trust of each other, and our customers. That is why Flynn believes strongly in promoting from within. It helps ensure that our next generation of Flynn leaders are properly immersed in "The Flynn Way".

This is an exciting opportunity for an experienced, customer-service focused Construction Administrator to work with the largest Building Envelope Construction Company in North America!

 

The Administrator role is a full-time, onsite position with the SERVICE Division of our Commercial Roofing department, with a 40-hour work week from 7:30-4:00 Mon-Fri (some flexibility on start and end time).  This position includes Full benefits including PTO, Paid Holiday, 401K & Health, Dental, Vision and Life Insurance.  We are looking for a positive attitude in a fast paced, environment.  This position is often the first contact our customers have with our company, Customer Service skills and friendly/helpful demeanor are required!  Must be self-motivated and organized! Proficiency with Microsoft Office Suite and web-base software are key to the success of this role as well.

       High volume file management and ensuring all information is updated and accurate.

       Collection and maintenance of customer contact and relevant information.

       Understanding the various roles of the service department to ensure all calls and information is directed to the correct person.

       Leadand track the service departments accounts payable and accounts receivables.

       Working with various people to ensure all related documents are present and readily available.

       Adding and including all paperwork and files into the service application data storage.  

       Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.

       Full cycle invoicing, which includes invoicing clients for completed work, as well as AIA billing.

       Management and accurate documentation of vehicle inspection reports.

       Preparing warranties as required.

       Requesting and providing project insurance requests.

       Creating and closing subcontracts and submitting pay requests.

       Track and report service inventory allocation.

       Other duties as required.

       Timecard collection and review and payroll back-up if required.

       Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed. 

       Ensuring CVOR logs are sent to Regional Health & Safety Manager each month.

       Other duties as required.

       Minimum of 2 years' experience in an administrative role; Construction environment considered a strong asset.

       Invoicing experience is considered an asset. 

       Must be organized and self-motivated with a sense of urgency.

       Ability to work in a fast-paced environment and be flexible.

       Able to prioritize competing deadlines and manage a high-volume workload efficiently.

       Courteous, professional, and customer service oriented.

 

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Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including roofing, glazing, waterproofing, and architectural metals. The foundation of our award winning success is having the right people on our team. Thanks to the contributions of the most talented team in the market and a collaborative, supportive culture, Flynn has steadily grown since 1978, and continues to do so.

Flynn Group of Companies is an equal opportunity employer - minorities/women/disabled/protected veterans are encouraged to apply.

All employees hired must pass a pre-employment drug test, have a valid driver's license and/or reliable means of transportation, and proof of legal ability to work in the U.S.

Applicants are not required to disclose criminal convictions prior to receiving a conditional offer of employment. However, as a government contractor working on schools, military bases, and other secure jobsite, employees may undergo a criminal background check as a condition of employment. Flynn will consider the following when evaluating applicants with criminal records: (1) The nature and gravity of any criminal offense or conduct; (2) the duration between the criminal conduct and the employment application; and (3) the nature of the duties and essential functions of the position sought.