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Form of work
SalaryJob Overview:
As an Administrative Assistant, you will play a crucial role in providing Administrative Support to ensure efficient office operations. Your responsibilities will include performing various clerical tasks, coordinating office activities, and assisting with general office management.
Key Responsibilities:
- Project Management
- Manage, oversee, and act on all assigned projects.
- Office Management:
- Maintain a clean and organized office environment.
- Monitor and order office supplies as needed.
- Coordinate and schedule meetings, appointments, and conferences.
- Communication:
- Answer and direct phone calls in a professional manner.
- Respond to emails and correspondence promptly.
- Greet and assist visitors to the office.
- Data Entry and Record Keeping:
- Enter and manage data in databases and spreadsheets.
- Maintain and update filing systems, both electronic and physical.
- Prepare and distribute internal and external communications.
- Support for Team:
- Assist team members with administrative tasks as needed.
- Coordinate travel arrangements and accommodations for staff.
- Collaborate with other departments to facilitate communication and workflow.
- Document Preparation:
- Draft and edit documents, letters, and reports as required.
- Prepare and distribute meeting agendas and minutes.
- Problem Solving:
- Address and resolve administrative issues promptly.
- Identify opportunities for process improvement and suggest solutions.
- Technology Proficiency:
- Utilize office software and tools effectively (e.g., Microsoft Office Suite, Google Workspace).
- Troubleshoot basic technical issues related to office equipment.
Qualifications:
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary are a plus.
- Proven experience in an administrative role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in using office software and equipment.
- Ability to multitask and prioritize tasks effectively.
- Discretion and confidentiality in handling sensitive information.
Preferred Skills:
- Familiarity with project management tools.
- Knowledge of basic accounting principles.
- Previous experience in a similar industry.
Working Conditions:
- Typically works in an office setting.
- May require occasional overtime to meet deadlines.
- Ability to lift and carry office supplies, up to 20 pounds.
This job description is a general outline of the duties and responsibilities associated with the Administrative Assistant position and may be subject to modifications as needed.
Job Types: Full-time, Contract
Pay: $46,936.00 - $49,625.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Glen Allen, VA 23060 (Required)
Work Location: In person
