Administrative Staff Assistant

Title:Administrative Staff Assistant

State Role Title: Admin and Office Spec III

Hiring Range: $18.75 - $22.15 

Pay Band: 3

Agency: Department of Taxation

Location: Main Street Center

Agency Website: https://www.tax.virginia.gov/work-with-us

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Taxation is seeking a hourly Administrative Staff Assistant with a highly professional demeanor to provide confidential administrative assistance and project support for the Commissioner and leadership team members. This individual will report to and provide back-up support for the Commissioner's Executive Assistant ensuring the smooth operation of the Commissioner's Office. As a member of the Commissioner's administrative support staff, the incumbent independently performs a variety of administrative activities in support of several agency-wide programs, projects, and initiatives.
What you can expect in this position:
You will perform a variety of administrative duties to include producing and proofreading memoranda, letters and other documents, answering and routing incoming calls, making copies, filing and assisting with presentations for executives. Other aspects of the role involve records management, making travel arrangements, making purchases in accordance with the agency's procurement processes, planning/coordinating meetings and assisting with new employee orientation.
This is an HOURLY/WAGE POSITION, that is limited to 1500 hours per cycle year (May 1 - April 30 of each year) with an average of 29 hours per week. No state benefits provided.
This is an onsite position in downtown, Richmond, VA
At Virginia Tax...
We are dedicated, resourceful individuals who strive to exceed our customers' expectations. Not only do we serve the public, we are the public. We are a part of a community that cares about and celebrates each other, who promote opportunities for growth within a stable environment, and support a healthy work-life balance.
What we do matters. So do you.

Minimum Qualifications

Skill in the use of computers and software applications to include Microsoft Office Suite - Word, Excel, Outlook, and PowerPoint
Experience performing a variety of administrative tasks
Ability to effectively compile, organize, prepare, and maintain a variety of records, reports and information
Ability to handle confidential and sensitive information appropriately
Strong written and verbal communication skills
Ability to support and manage multiple tasks, projects, and deadlines simultaneously
Skill in providing quality customer service to internal and external stakeholders
Strong organizational skills and attention to detail

Additional Considerations

Experience in a state government agency

Special Instructions

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
All Virginia Tax employees must be current with filing their tax returns ensuring they were filed in compliance with established laws, rules and regulations.
Selected candidate(s) will be required to consent to and successfully pass a background investigation which includes fingerprint-based criminal history, tax compliance, and DMV driving record (if applicable) checks.
The selected candidate will be prohibited from performing tax or accounting services for compensation during or outside business hours.
Virginia Tax is an equal opportunity employer that values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, genetics, age, veteran status, political affiliation, or disability.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
Reasonable accommodations are available to applicants with disabilities, if requested, during the application and/or interview process. If accommodations are needed, please contact Human Resources at (804) 786-3610.
Virginia Tax participates in E-Verify.
Consideration for an interview is based solely on the information within the application and/or resume'.
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).

Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Virginia Tax Talent Acquisition Team

Phone: 804-786-3608

Email: hroffice@tax.virginia.gov