AddressAdministrative Specialist Sr Film and Theatre
Job ID: 319488
Location: Scottsdale Community College
Full/Part Time: Full Time
Regular/Temporary: Regular
Hiring Salary Range
$18.56 - $24.13/hourly, DOE
Grade
110
Work Schedule
Monday - Friday, 8am - 5pm; some evenings and weekends may be required
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
https://news.maricopa.edu/
• Many of our campuses have received grant awards through the https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=505512&org=EHR&sel_org=EHR&from=fund to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers
Campus Statement
Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.
We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.
At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.
• SCC Wins the 2022 Sterling Award
• MCCCD Fast Facts
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
https://www.maricopa.edu/about/careers/benefits
• 20 paid observed holidays
• https://www.azasrs.gov/) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time (if applicable)
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employees and dependents (if applicable)
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)https://maricopa.sharepoint.com/sites/DO/human-resources/benefits/Pages/EAP.aspx
• Wondr™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
• Pre-Retirement Events
• https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Scottsdale Community College (SCC) is seeking a full-time Administrative Specialist Sr. This position will provide advanced administrative office support, secretarial support, and/or program coordination activities as directed by the program manager and/or department chair. Assists with activities around enrollment, social media, outreach, production support and purchasing. This position will also work on special, strategic projects at the direction of the program manager and/or department chair.
Essential Functions
20% - Class scheduling interface and input at the direction of the assistant chair/ department chair/ program manager
20% - Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services
20% - Assists with research, gathers information and provides coordination of activities and administrative support of projects, programs or services
40% - Receives and responds to inquiries and information requests, resolving issues or referring requests to appropriate resources. Performs other duties as assigned.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
1. 1+ years of experience in a front facing administrative support role, preferably in an arts and/or culture related organization
2. 1+ years of experience of internal/external customer service experience, preferably in an arts and/or culture related organization
3. 1+ years of experience with computer software such as Microsoft Office and/or Google Suite (especially spreadsheet and/or database applications) preferably in a Mac OS environment
4. 1+ years of experience actively collaborating/supporting a diverse, multi-functional team
5. 1+ years of experience in one or more of the following: Maintaining complex accurate and/or confidential records (electronic and physical), monitoring budgets, preparing requisitions, invoicing, or maintaining financial records.
6. Effective written communication composing standard office communications such as email, letters and reports as demonstrated on your cover letter. (See Special Notes on “How to Apply”)
Special Working Conditions
• Travel to campus during the interview/selection process will be at the candidate's own expense.
• Will be required to travel or be assigned to other MCCCD locations.
• May be required to work evenings and weekends.
• May require prolonged periods of sitting and viewing a computer screen.
• May be required to lift or carry up to 25 lbs.
• This position requires a physical presence on campus
• Will be required to work in an area of light to heavy noise levels daily
How to Apply
Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or Part-Time employment (Part-Time must include number of average hours worked weekly)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors/colleagues. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled - First Review: December 12th, 2023
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://apptrkr.com/4922811
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