Administrative Specialist Ii* (Tlt), Domestic Violence Victim Advocates Unit | Criminal Division

With more than 200 attorneys and professional staff, the Seattle City Attorney's Office is one of the largest law offices in Seattle and is the third largest public law office in the state. Our office is committed to making Seattle a safe, healthy, empowered and thriving community for everyone. We strive to address historical injustices within the court system with self-examination and to pursue justice in Seattle with integrity, creativity, and fairness. We believe working transparently, innovatively, and in collaboration with our partners in the community is necessary to achieve outcomes that promote equity, accountability, and healing.

Join a team of passionate prosecutors and advocates working together to address gender-based violence in Seattle by holding abusers accountable and providing victims with information, support, and resources. The Seattle City Attorney's Office Domestic Violence Unit prosecutes crimes of misdemeanor intimate partner Domestic Violence, family violence involving adult children, elder abuse, and child abuse/neglect cases. The Domestic Violence Unit provides support and resources for child, adult and elder victims.

The Domestic Violence Unit is composed of experienced prosecutors and Victim Advocates, as well as dedicated support staff. The Unit is proud of its diversity and is represented by people of various cultures and ethnic/racial backgrounds. Our Division includes an Advocate that speaks Vietnamese and Chinese, and our Unit has three Spanish-speaking Advocates. We would like to continue to expand our cultural and language capacities to better serve our clients.

You can contribute to this mission by providing the administrative support the advocates need to keep victims informed.

In addition to this opportunity to join a team that is dedicated to public service, the City Attorney's Office offers a generous benefit program which includes paid leave benefits, paid parental and family leave, low-cost health benefits, and the opportunity to participate in a defined benefit retirement program.This position is a rare part-time opportunity that offers flexibility, a collaborative work environment, and benefits.

This Term Limited Assignment is expected to last through January 2025 but may end sooner or be extended depending on business needs.

• Utilizing our internal case management system, Damion, to generate standard letters notifying victims by either email or postal mail of whether charges were filed or declined in order to comply with RCW 7.69 (victim rights statute);
• Generate other standard letters, sent by either postal mail or email, to victims upon request from an advocate;
• Research each suspect in JABS and other court databases to gather background information on felony criminal cases and civil protection orders to allow the advocate and prosecutor to make an informed risk assessment;
• Assign incoming reports to advocates, tracking the caseloads to insure an equal distribution. Update relevant systems to communicate the assignment;
• Notify any prosecutors with pending cases against the same defendant that a new police report has been received, and exchange police reports to coordinate across units and jurisdictions;
• Track reports declined for felony filing to ensure those reports are prioritized for advocate assignment;
• Evaluate risk in each report in order to help advocates triage and prioritize cases;
• Generate standard reports from the City Attorney's Office internal case management system, Damion;
• Input updated information into the City Attorney's Office internal case management system, Damion;
• Coordinate with other departments (internal and external) and the general public: explain office policies and procedures, receive and share information as a part of the City's coordinated community response to Domestic Violence;
• As needed, provide administrative support to the Victim Advocate Supervisor and the Domestic Violence Unit Supervising Attorney to include scheduling meetings, taking, preparing and distributing meeting minutes, and handling sensitive and confidential matters;
• As needed, assist with small projects to include research on best practices, contact with neighboring or similar cities to gather and compile information needed to make process or policy changes, and keep detailed administrative records;
• Support marginalized communities, including immigrant and refugee victims, acting as a liaison to the criminal justice system and the City Attorney's Office;
• Organize U Visa certification applications, gathering information needed to assist the Domestic Violence unit supervisor with completing the certification, responding in a timely manner and keeping records consistent with SHB 1022.
• As needed during the 1- to 2-year transition to the Justice Nexus data management system, assist with the transition by updating records, reviewing plans for new workflows, and finding efficiencies and streamlining procedures.

This position requires two years of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).

The successful applicant will have knowledge of the legal or criminal justice environment and the demonstrated ability to:

• Maintain confidentiality and handle sensitive information;
• Basic understanding of Domestic Violence risk assessment and criminal system procedures
• Knowledge of Damion and/or other prosecutor case management systems preferred;
• Knowledge of prosecutor case management systems other than Damion preferred;
• Knowledge of criminal history and protection order information preferred;
• Knowledge of English grammar and Microsoft WORD formatting;
• Perform work with attention to detail;
• Communicate effectively both verbally and via e-mail with co-workers, defense attorneys, law enforcement, and court staff;
• Communicate effectively both verbally and via email with victims/witnesses who may come from marginalized communities;
• Follow moderately complex written and oral instructions;
• Work independently and think critically;
• Exercise good judgment;
• Use effective time management skills.

This part-time position (20hrs/week) is ideally four days per week, Monday-Friday, though hours can be flexible.

Application Process- For your application to be accepted you must:

• Complete the online City Application.
• Attach a resume detailing your relevant experience.
• Attach a cover letter describing your interest in the position.

Application Submission Guidelines - All applicants are required to apply on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, etc. will not be considered unless the individual has applied to the available position via the Government Jobs site.

The required documents listed in the above "Application Process" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resources on or before the closing date indicated above at Law_HR@Seattle.gov should you need assistance with the online application process.

Race and Social Justice Initiative - The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

Compensation and Benefits - The full salary range for this position is $28.00 - $31.35 per hour. This position is part of a stepped salary program with an initial Step 2 placement ($28.00/hour). Advanced initial step placement may be considered under limited circumstances, but step salaries are not subject to negotiation.

The City of Seattle offers a comprehensive benefits package including vacation, 12 official holidays and 2 floating holidays, sick, and paid parental leave as well as medical, dental, vision, life, and long-term disability insurance for employees. City Attorney's Office employees also have the opportunity to participate in a defined benefits retirement program. More information about benefits can be found at https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans.

Workplace Environment - The Seattle City Attorney's Office has implemented an Alternative Work Arrangements Policy. Employees will have the option to work a hybrid schedule (2 days in office, 3 days remote). This is subject to change as circumstances and business needs dictate.

Background Check Requirements (Excluding Civil positions) - All positions are security sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the verification of credentials and/or other information required by the municipal corporation's procedures, including the completion of the criminal history check.

Who may apply - This position is open to all candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The Seattle City Attorney's Office encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences.

Questions? Contact our Human Resources team at LAW_HR@seattle.gov.

Employment Type: Classified Civil Service, Term Limited, Part-Time