Administrative Specialist

Introduction

Do you have administrative experience and would enjoy working in an operational environment? If so, the Administrative Specialist position located at the Prince William County Landfill in Manassas may be a good fit! This employee performs a variety of administrative and financial activities, as well as provides excellent front-line customer service. The ideal candidate will have a minimum of two years of full-time administrative and financial work experience in an office setting, as well as experience working directly with the public. Prince William County offers excellent benefits, including paid vacation and sick leave, medical and dental insurance, and a retirement plan. This is an excellent opportunity to join a well-coordinated team that takes pride in serving the public.
About This Role:
The Administrative Specialist works at the County Landfill in an office setting and under the supervision of the Administrative Coordinator and Senior Business Service Analyst. The office is located in an operational environment and supports a diverse group of employees and customers.
Responsibilities in this role may include, but are not limited to:

• Review and enter employee payroll;
• Process invoices and other financial-related transactions;
• Perform consistently accurate data entry;
• Prepare professional documents such as correspondence, memos, meeting minutes, and job aids;
• Create and maintain spreadsheets;
• Perform asset inventory;
• Organize and file documents;
• Order and maintain supplies;
• Answer phones and greet walk-in customers; and
• Respond both verbally and in writing to internal and external inquiries and information requests from County staff, vendors, businesses, and the general public.

• A high school diploma or GED is required for the position.
• Minimum 2 years of full-time related work experience is required.
• We welcome applicants with all levels of education and experience to apply.

• Minimum 2 years of full-time work experience performing administrative and financial tasks in an office setting is preferred.
• Minimum 2 years of full-time work experience providing front-line customer service is preferred.
• Experience creating purchase orders, processing invoices, and reconciling payments using a financial enterprise software system is preferred.
• Experience with employee payroll is preferred.
• Experience creating and maintaining spreadsheets and preparing correspondence, memos, meeting minutes, job aids, and other professional documents is preferred.
• Proficiency with Microsoft Outlook, Word, and Excel and Adobe Acrobat is preferred.
• State or local government experience is preferred.

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Note
The above position description is intended to represent the key areas of responsibilities specific to this role. To view the class description in its entirety, please click here.
Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.