Administrative Specialist

Job Description

Description

SAIC is seeking an Administrative Specialist in Norfolk, VA.

Job Duties:

• Provides the NEPA administrative record management for USFF and PACFLT including training, tracking, organizing, and storing relevant administrative record material; training USN and/or contractor personnel on the use of the administrative record tool box, including the production of training materials and standard operating procedures (SOPs); indexing and maintaining inventory of the environmental document library. Work accomplished in accordance with the NEPA as outlined in SECNAVINST 5090.6 Series and OPNAV M-5090.1; and the Administrative Records Act.
• Provides consolidated administrative record management for all actions occurring in the USFF and PACFLT Area of Responsibility (AOR). This includes gathering, synthesizing, developing, and disseminating administrative record guidance to all components developing administrative records for USFF and PACFLT ensuring that all ongoing efforts are following established administrative record guidelines; providing training on administrative records management at multiple locations throughout the USFF and PACFLT AOR; and maintaining critical files/deliverables of ongoing administrative record efforts at USFF and PACFLT.
• Provides administrative record management for all ongoing environmental planning efforts in the USFF and PACFLT AOR including inventory of the environmental document library and creation of an index to assist in litigation/related data queries.
• Assists in gathering, compiling, and cataloging documents for individual project administrative records and monitor individual project administrative record procedures for compliance with USN requirements.
• Develops user friendly administrative record reference materials for dissemination to NEPA project team members including laminated cards for ready reference. Develop presentations, PowerPoint, and other presentation materials that can be used by USFF, PACFLT, and other commands/agencies (e.g., systems commands, Office of Naval Research, Naval Information Warfare Systems Command, etc.)
• Develops process improvements as a result of lessons learned from administration record compilation for litigation.
• Manages command tasker system for N46-assigned taskers, including coordination with management to assign responsible parties, and uploading of final approved products into the appropriate system(s).
• Other duties as designated in support of environmental training operations.

Qualifications

Qualifications:

• AS Degree.
• Five (5) years of relevant experience in administrative and record keeping procedures. 
• Familiarity with library, data bases, and electronic document storage; File Transfer Protocol (FTP); and understanding of digital archiving.
• Secret clearance required.
• Comprehensive administrative skills including computer operations, word processing, computer presentations (MS PowerPoint), and spreadsheets.
• Demonstrated communication skills, both verbal and written.

SAIC accepts applications on an ongoing basis and there is no deadline.
Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site.

Overview

SAIC® is a premier Fortune 500® technology integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives.
We are approximately 24,000 strong; driven by mission, united by purpose, and inspired by opportunities. SAIC is an Equal Opportunity Employer, fostering a culture of diversity, equity and inclusion, which is core to our values and important to attract and retain exceptional talent. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $7.4 billion. For more information, visit saic.com. For ongoing news, please visit our newsroom.