Administrative Specialist

Administrative Specialist

Anticipated Starting Salary Range: $42,400 - $50,000

Starting Salary Commensurate with Qualifications and Experience

Please note: Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.

The State Corporation Commission (SCC) seeks two motivated, responsible, and detail-oriented individuals to provide administrative and office support within its Office of General Counsel (OGC) and its Division of Securities and Retail Franchising (SRF). The Administrative Specialist position offers a hybrid work schedule (generally 3 days of telework and 2 days in office per week but additional in-office time may be required) as well as opportunities to attend job-related training.

The position in OGC is one of nine administrative staff supporting OGC’s thirty attorneys and two paralegals. The selected candidate for this position will be responsible for reviewing case-related legal documents and performing data entry into the SCC court docket system, including creation of case records, events, and dispositions. This position will also serve as a system coordinator, which involves managing and determining the computer needs of the division and coordinating all workstation setups, generating all required documentation and forms, and assisting in hardware and software rollouts/updates. Additional duties include answering phone inquiries, processing incoming mail, providing back-up for processing OGC invoices, and performing other related duties as assigned.

The position in SRF is one of five administrative staff supporting SRF’s forty-two investigators and auditors. The Administrative Specialist selected for this position will be responsible for maintaining SRF’s registration files, to include setting up initial registration applications, organizing amendment filings, assigning files to an SRF examiner, and archiving old files. Entering, retrieving, and coordinating data maintained on the registration database with the data in other systems is also a function of this role. Organizing amendment filings and processing applications and/or renewals are additional duties of the selected candidate for this position. This Administrative Specialist will also process incoming mail daily, enter check and ACH payments into the Division's electronic systems, and perform other related duties as assigned.

Qualifications

Preferred qualifications for this position include experience providing related administrative support to staff in an office environment. Strong verbal and written communication skills and the ability to work both independently and as part of a team are critical for success in this position. Ideal candidates for this position will take initiative, have strong organizational skills, and the ability to shift quickly from one task to another. Knowledge in the use of a personal computer, particularly in Microsoft Office Suite is essential. The ability to work with a team and establish and maintain effective working relationships with SCC staff and the general public is critical for success in this position. Experience with the Microsoft SharePoint platform is a plus.

SCC Information

Located in downtown Richmond, Virginia, the SCC is a state agency with regulatory authority over many business and economic interests in Virginia. More information about the SCC may be found on our website: www.scc.virginia.gov.

The SCC offers its employees rewarding, impactful public-service work; flexible telework options and work-life balance; and professional development opportunities. The SCC fosters a high-performing workforce with a commitment to diversity and inclusion, collaboration, and alignment with the SCC’s mission and strategic goals. Core benefits provided to SCC employees include competitive health and life insurance programs, pre-tax spending accounts, leave programs, and paid state holidays. Employees participate in a state retirement plan with options for tax-deferred retirement savings including employer matching. The state funds a short and long-term disability program.

The SCC regulates various companies and industries in Virginia; therefore, to avoid any conflict, employees are required to sign a Conflict of Interest Form and must dispose of any stock they hold in a regulated company or dispose of any licenses or certificates they hold in any industry regulated by the SCC unless otherwise permitted. Employees also shall report employment of household members by a regulated company.

The SCC is an Equal Opportunity Employer. Military veterans and national service alumni are encouraged to apply. The SCCuses the E-Verify system to confirm identity and work authorization and does not provide sponsorship. If requested, the SCC will provide reasonable accommodation to applicants in need of accommodation in order to provide access to the application and interview process. A background investigation is conducted on the selected candidate as a condition of employment.

The information you submit must clearly demonstrate your experience and qualifications as they relate to this position. Interview consideration is based on the information submitted online.

This position will be classified in the SCC Salary Structure as a Grade O-7 and is classified as non-exempt under the provisions of the Fair Labor Standards Act (FLSA).

How to Apply

These positions will remain open until filled; however, interested candidates are strongly encouraged to apply by close of business on April 10, 2024.

Candidates must apply on the SCC’s Career Center website at https://careercenter.scc.virginia.gov. Applications received through Indeed will not be considered.

Job Type: Full-time

Pay: $42,400.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Richmond, VA 23219