Administrative Specialist - Housing

*Up to $3,000 Sign On Bonus May Be Available*

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.The application must be filled out completely; stating"see resume"anywhere in the application, is not an acceptable substitute for a completed application.

Enjoy Industry Leading Benefits:

• Generous paid vacation and extended sick leave, holidays, and flexible work arrangements.
• Free and discounted transportation options to get around Aspen and the Valley.
• Professional development and learning opportunities, including a tuition reimbursement program.
• Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
• Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
• Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer

Job Title: Administrative Specialist - Housing
Department: Housing
Classification: Non-Exempt

Hiring Range: $21.59/hr. - $24.29/hr.

Salary Range: $21.59/hr. - $32.39/hr.
Position Summary: Performs administrative, technical, and clerical duties to support the Aspen Pitkin County Housing Authority (APCHA) and the Executive Director, consistent with the organization's values and mission statement.
Supervision Exercised and Received: Position works under the direct supervision of the Deputy Director with frequent oversight from the Executive Director.

Essential Job Functions:
Administrative and Operational Support
In support of the APCHA administrative function, this position performs a variety of intermediate to advanced administrative level functions, including - but not limited to - purchasing and inventory, meeting notes/minutes and presentation packets, proof reading and assistance with composing memos and other written communication, creation of presentations on behalf of management, website content maintenance and management, APCHA record management, assists with APCHA's budget and performs basic bookkeeping functions, and administers APCHA's Goals and Outcomes measures program.
In support of the APCHA operational function, this position performs a variety of operational functions, including - but not limited to - the initial screening of workforce housing applications for Qualifications Specialist and Sales Manager, maintains and updates program occupant and unit information in APCHA database, collects and assists with APCHA purchase bid submittals, and provides additional support in sales.
Rent payment and processing fees. Including weekly reports that are accurate, balanced and provided to Finance, the PM, and the Deputy Director.
Customer Support and Service
In support of APCHA customer service, this position acts as the point of contact for customer service requests. Customer service functions include - but are not limited to - assisting customers with basic application, qualification, and compliance questions and transactions; collecting and reconciling payments and fees received by customers; answering the phone and responding to emails.
Responsible for Help Desk for HomeTrek (assisting customers with any questions relating to HomeTrek).
City Organizational Values
Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.
Other duties as assigned.

Core Competencies Displays the following key competencies in the overall job performance to include knowledge, skills, and abilities with guidance from senior staff as needed:
Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities, and challenges.
Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
Administrative Expertise: Knowledge of administrative and clerical procedures and systems such as word processing, records management, database administration, website content management, and other office processes and procedures.

Minimum Requirements:
Education: High School diploma or GED equivalent.
Experience: Two years of administrative or reception experience.
Technical Knowledge: Must be knowledgeable and proficient in Microsoft Excel, Word, Outlook (Email), PowerPoint, and other basic computer applications. Must have a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.
Licences & Certifications: Microsoft License or certification a plus. Must possess a valid Colorado Driver's License or be able to attain one within 30 days of start date.
NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge, and skills as determined by the City of Aspen may be substituted for the requirements above.
Preferred Candidate: Experience and proficiency in Microsoft Access database management a plus.
NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.
Position Type and Work Hours:
Regular full time, hours may vary with workload.
Work Environment:
Indoors: Office environment.
Outdoors/Off-Site: Meetings and trainings at a variety of city facilities and areas.
Physical Demands:
Bending: Bending or position oneself to move an object from one level to another.
Gripping/Grasping: Ability to apply pressure with fingers and palm.
Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
Hearing: Perceiving and comprehending the nature and direction of sounds.
Reaching: Extending the hands and arms or other device in any direction.
Repetitive motions: Making frequent or continuous movements.
Sitting: Remaining in a stationary position.
Standing: Ability to sustain position for a period of time.
Stooping: Bending body downward and forward by bending spine at the waist.
Talking: Communicating ideas or exchanging information.
Visual Acuity: Ability to bring objects into focus.
Walking: Ability to move to traverse from one location to another.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.