Administrative Specialist, Graduate Programs

Overview

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

 

For more information, visit nyit.edu.

 

NYTech's School of Architecture & Design seeks an Administrative Specialist for the Graduate Programs in the Department of Architecture located at the NY.C campus 

Responsibilities

ADMINISTRATIVE SUPPORT

• Provide support for the SOAD leadership team (Dean, Associate Dean, Department Chair, and Program Directors) in the daily running of the Architecture department at the graduate level.
• Act as liaison between students, faculty, and administrative departments (registrar, admissions, enrollment, student solutions, graduation office, student solutions, advisement, etc.).
• Provide support for the recruitment process including liaison with the university's Office of Admissions.
• Process faculty compensation for architecture faculty full-time and adjuncts in our NYC campus.
• Assist with faculty hiring including coordinating interviews and onboarding of new faculty by processing employment paperwork.
• Develop and maintain efficient and confidential record-keeping and filing systems.
• Purchasing and maintenance of office supplies, instructional supplies, equipment, and computer software.
• Other duties as assigned.

  ADVISEMENT

• Run STAR reports for students.
• Work closely with the Senior Advisement Specialist, Department Chair, Program Directors, and Faculty with advisement tasks and student appointments.

• EVENTS

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• Assist with administrative coordination of student events including but not limited to orientation, open houses, thesis reviews, and commencement.  Order food, secure space, promote events, prepare welcome packets, and student tours, process honorariums, etc.
• Assist with the coordination of school special events including but not limited to lectures, exhibitions, and workshops. Order food, secure space, promote events, process honorariums, process travel expenses, etc.

SCHOOL SUPPORT

 

• Assist the Dean, the Dean's office leadership team and other coordinators with special projects/tasks - e.g. collection of data for accreditation.

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Qualifications

 

• A Bachelor's degree is required; comparable work experience may be considered instead of degree requirements.
• Proficiency in MS Word/Excel/Outlook/Google Docs and willingness to learn other software. Outstanding organizational computer, communication, writing/editing skills. Working knowledge of social media is a must.
• Excellent problem solver with good customer service orientation. Must be professional, tactful, and able to handle multiple projects with varying complexity. Must be proactive and follow through on all tasks to completion, able to work independently and collaboratively and have a professional and positive demeanor.

 

 

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

 

 

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

 

 

Other Information

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.

 

Minimum SalaryUSD $45,000.00/Yr.Maximum SalaryUSD $48,000.00/Yr.Employment Type: OTHER