Administrative Specialist

Why Rensselaer?

Our dynamic global community of changemakers includes some of the world’s leading researchers, students, alumni, and faculty who ask the important questions and devise the scientific and technological innovations that make the world a better place for all of humanity. Nestled on a beautiful 275-acre campus in upstate NY, Rensselaer is home to five schools, 32 research centers, three makerspaces, an observatory, and one of the world’s fastest supercomputers.

To apply please visit: https://careers.rpi.edu/en-us/job/494357/administrative-specialist

Job Summary:

The Administrative Specialistindependently performs a variety of advanced administrative tasks, in person, for the Center for Biotechnology and Interdisciplinary Studies (CBIS). The Specialist works closely alongside the Administrative Coordinator to perform a variety of clerical tasks to ensure the efficiency of the department's processes. This position also uses advanced computer skills to perform word processing, update data files, and manage spreadsheets, as well as to maintain and reconcile purchases and invoices. The Specialist serves as the main point of contact for both internal and external customers at all levels for inquiries such as, but not limited to, access requests, room reservations, purchase orders, etc. In addition to these clerical tasks, the Administrative Specialist will work alongside the Administrative Coordinator to plan and organize events for both internal and external collaborators of our department.

Minimum Qualifications:

• High School Diploma/GED
• Three (3) or more years of related experience
• Candidates must be organized, and proficient with standard office technology, including MS Office products
• Preffered: Associate Degree

Relevant combinations of education, training and experience may be considered.

Minimum Knowledge, Skills, and Abilities:

• Excellent organizational skills
• Excellent interpersonal skills
• Ability to work independently and as part of a team
• Ability to prioritize work with minimum supervision
• Ability to perform financial functions
• Ability to compose correspondence and reports
• Demonstrated proficiency with Microsoft Office Suite and ability to learn identified specialized programs
• Ability to deal with problems involving multiple concrete variables in standardized situations
• Ability to handle several tasks simultaneously
• Ability to work in a fast-paced environment
• Strong Attention to detail
• Ability to work with a diverse population

Shift: Business hours, Monday - Friday

Expected hiring range: $19.00 - $21.40 per hour

Pay transparency disclosure: The selected candidate’s salary will be determined based on factors that include the available budget, internal equity, and the final candidate’s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer’s good faith estimate of the expected hiring range at the time of posting.

Benefits Summary:

• Affordable and premium medical, dental, vision insurance (immediate eligibility, FSA available)
• Employer paid life insurance, STD, LTD, AD&D, travel insurance
• 1% employee contribution to 8% employer contribution on 403(b)
• Supplemental Retirement
• 90% Tuition Assistance (staff/spouse/children)
• 16 Paid Holidays + Generous PTO
• Employee Assistance Program
• Fitness Center access
• Automobile purchasing discounts (defined)
• Plus, much more!

Total Compensation and Benefits Information:

Rensselaer’s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Rensselaer is recognized locally and nationally for the depth and breadth of its compensation and benefits program. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).

We welcome candidates who will bring diverse cultural, ethnic, national and international perspectives to Rensselaer’s work and campus communities.

Rensselaer Polytechnic Institute is an Affirmative Action/Equal Opportunity, Race/Gender/Veterans/Disability Employer.

Job Type: Full-time

Pay: $19.00 - $21.40 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person