Administrative Specialist

Administrative Specialist

Western Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume.

The Administrative Specialist is primarily responsible for providing administrative, training event and general office support. The Administrative Specialist will also effectively present information in one-on-one and small group situations. Maintains and demonstrates a working knowledge of current systems and policies for purposes of supporting staff. Schedule and coordinate internal and external meetings directed by management. The Administrative Specialist is knowledgeable about all services the Agency provides.

Administrative Specialist Responsibilities:

· Maintain database, using Excel, Microix, and Word in a timely manner and assist with data entry

· Understand all CalAIM billing (e.g., codes, etc.) and administrative documentation requirements

· Provide copying, scanning, typing, and word-processing support as needed

· Read and respond to emails within 24 hours (Monday through Friday)

· Monitor EDE email and distribute incoming emails to appropriate staff

· Process and maintain Agency files in accordance with Agency policies and procedures

· Assist in ongoing training of administrative support staff

· Manage new staff orientation scheduling and coordination

· Upload documents/videos/information into appropriate sites (Livebinder, Vimeo, etc.)

· Maintain and demonstrate a working knowledge of current systems and policies for purposes of supporting staff

· Schedule and coordinate internal and external meetings directed by management

· Knowledgeable about all services the Agency provides

Administrative Specialist Minimum Qualifications:

· Ability to read, comprehend and prepare simple instructions, short correspondence, and memos

· Effectively organize and manage multiple priorities

· Strong customer service, attention to detail, dependable and reliable

· Excellent interpersonal communication and problem-solving skills

· Proficient using Microsoft Office Suite, Video platforms (e.g., Teams) and other Microsoft programs

· Bilingual in Spanish, both oral and written, strongly preferred

Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan.

Western Youth Services’ Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families.

Western Youth Services is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce to maintain the excellence of Agency service to the community and to offer richly varied disciplines and perspectives.

Job Type: Full-time

Pay: From $20.19 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Laguna Hills, CA: Relocate before starting work (Required)

Work Location: In person