Administrative Specialist

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community.

The Housing and Community Development Service Division is seeking a qualified individual to fill the position of Administrative Specialist. This position is responsible for coordinating and providing administrative/clerical support to the assigned division/section. The role is responsible for assisting with day-to-day functions and performing a variety of administrative support tasks including communicating with internal county staff.

Work is performed under the general direction of the supervisor and is reviewed through reports and logs for accuracy and achievement of desired results. This position reports to the Project Manager of the Community Development Block Grant Program Disaster Recovery (CDBG-DR) Program within the Housing and Community Development Division.

Duties may vary based on area of assignment.

• Serves as an information resource for County employees and public on routine matters. Routes visitors to appropriate staff members and requested location.
• Performs a variety of routine clerical and receptionist duties, e.g., mail distribution, filing, appointment/meeting scheduling, purchase orders, completing standard county forms and reviewing documents etc.
• Participates in emergency activities/response.
• Coordinate with Division staff to complete payroll / Kronos timesheets.
• Responsible for handling confidential information and keeping it secure.
• Performs data entry as applicable.
• Performs other related duties as assigned.

Housing and Community Development Division CDBG-DR

• Maintain management’s calendar and meeting schedules.

• Provides excellent customer service to the public, contractors and subrecipients.

• Handles incoming program information requests. Provides accurate information and returns all communications in a timely manner.

• Provides support for advisory boards, special events and presentations.

• Assists with logistics, event preparation, and participates in community outreach events.

Graduation from high school or equivalent and two years of experience in clerical or secretarial work; Or An equivalent combination of relevant education or experience on a year for year basis.

Excellent computer skills. Must be proficient in word and PowerPoint.

Strong oral and written communication skills

Bilingual

Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide the detailed and relevant work experience, which would qualify them for the position.

Please enter all periods of employment, including your current position, duties, hours worked and educational background. Failure to provide complete information will result in your application being disqualified.

The selected applicant will be required to submit to a pre-employment physical, drug test, and a background screening process prior to the start of employment.

To learn more about the benefits offered by the County and to access a copy of the benefits handbook, we encourage you to explore the new hire benefits webpage, please take some time to review the Orientation Videos on the new hire hub as they provide valuable information about the generous benefits that the County has to offer.

Posting Date: 3/4/2024

Closing Date: 3/10/2024

(Posting is subject to close without prior notice)

$17.06 - $20.90 / Hourly

Salary based on qualification and policy

525 E South Street

Orlando, FL 32801

If you are claiming Veterans' Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans' Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.

If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.