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Form of workJob Description
Administrative Specialist
Bradenton, FL
$16/hr. 37.5 hour work week
Temp-to-hire
Essential Duties and Responsibilities:
1. Provides clerical support to Division Dean/Department Chair including correspondence. Coordinates supervisor's calendar, schedules appointments, screens calls and responds to inquiries as appropriate.
2. Organizes and maintains administrative and confidential files.
3. Directs preparation of records such as agenda, notices, and minutes for meetings, reports and other assignments as delegated by supervisor.
4.Creates and maintains database and spreadsheet files. Inputs and updates division information into current College computer system. Oversees and maintains division web pages. Serves as academic liaison in development, planning and implementation of various software applications.
5. Arranges travel plans and itineraries for Division Dean/Department Chair, faculty, and others and compiles documents for travel-related meetings.
6. Maintains administrative inventory; orders and maintains supplies and arranges for equipment maintenance.
7. Oversees the development and maintenance of budget records for all of the division departments. Manages division accounts and grants and maintains spreadsheets and files that meet College policies and procedures. Works closely with the College Foundation and Institutional Effectiveness office to ensure appropriate use of grant funds, and maintains appropriate records.
8. Coordinates activities and provides reports for various accreditation, governmental or community agencies as delegated by supervisor.
Education/Experience:
- Associate's degree or equivalent from two-year college or technical school and two or more years’ related experience and/or training, or equivalent combination of education and experience.
- Supervisory Experience: One or more years of experience as a “lead” employee, with responsibility for scheduling and assigning work, training new employees, and assisting others with problems, is required.
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