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Form of workAdministrative Coordinator - Prevention Services
Location: Winston-Salem, North Carolina
Join our dynamic team at Crossnore Communities for Children as an Administrative Coordinator for our Prevention Services division. This pivotal role directly supports the Senior Director of Prevention, contributing to the seamless functioning of our HOMEBUILDERS® Teams while ensuring administrative excellence across various functions. If you're passionate about administrative excellence and seek a role that contributes to fostering positive change, we encourage you to apply and become a valued member of our Prevention Services team!
Hiring Range: $38,000 to $43,000 annually
Pre-Hire Requirements:
Pre-Hire Requirements:
- Must successfully complete extensive background checks, interviews, and pre-hire drug screen.
- Crossnore Communities for Children is requiring new hires (excluding those with an approved medical or religious exemption) to be vaccinated for COVID 19 as a condition of employment to help ensure the safety of all employees, youth and families served.
Benefits:
- Defined Contribution Benefits Plan including options for:
- Health/Dental/Vision Insurance
- Life, Short-Term Disability, and Long-Term Disability plans
- Critical Illness and Accident coverage options
- Flexible Spending Plan
- 401k with employer match (up to 6%)
- Ongoing Training
- 20 Days PTO, 11 Paid Holidays
JOB INFORMATION
REPORTS TO: Senior Director of Prevention Services
SUMMARY: Directly supports the Senior Director of Prevention with all administrative duties and assists as necessary with the Prevention Service Division, specifically our HOMEBUILDERS® Teams. Coordinates various clerical and administrative functions to increase efficiency and productivity in a fast-paced work environment. Will also take on other duties regularly associated with office management, including filing, scanning, creating memos and reports, and performing other clerical duties in support of the overall success of Crossnore’s Prevention functions and its team members.
STATUS: Full time, Exempt
QUALIFICATIONS
Education/Experience
SOCIAL RESPONSIBILITIES
SUMMARY: Directly supports the Senior Director of Prevention with all administrative duties and assists as necessary with the Prevention Service Division, specifically our HOMEBUILDERS® Teams. Coordinates various clerical and administrative functions to increase efficiency and productivity in a fast-paced work environment. Will also take on other duties regularly associated with office management, including filing, scanning, creating memos and reports, and performing other clerical duties in support of the overall success of Crossnore’s Prevention functions and its team members.
STATUS: Full time, Exempt
QUALIFICATIONS
Education/Experience
- High school diploma or GED required; Associates degree and/or education in business administration preferred.
- 2+ years of full time experience preferred in administrative operational functions including general office tasks, calendar scheduling, record keeping, filing and scanning documents.
- Experience with social services organizations, schools, or medical fields preferred.
- An equivalent combination of education and experience may be considered.
- Ability to accurately process, file, track and communicate detailed information. Exceptional attention to detail is required.
- Displays enthusiasm and confidence in taking on tasks and challenges.
- Demonstrated proficiency in the use of a variety of computer software programs (Microsoft and Google products required).
- Excellent interpersonal and communication skills; including superior public speaking and written communication abilities.
- Ability to quickly establish and maintain effective working relationships with coworkers, clients, donors, and community collaborators.
- Ability to exercise compassion and sensitivity, and to maintain confidentiality of client and organizational information.
- Excellent organizational and time management skills, with ability to perform multiple tasks simultaneously and efficiently, and flexibility to adapt quickly to changes.
- Ability to work on diverse teams and must be flexible and willing to work with youth of all ages, races, nationalities, sexual orientations, gender identities, disabilities, and backgrounds.
- Ability to laugh, be creative and have willingness to make and learn from mistakes.
- Valid Driver’s License, and must be willing to travel to various job related locations.
SOCIAL RESPONSIBILITIES
- Cultivate a nurturing environment through the use of the Sanctuary Model that supports client and staff development on every level spiritually, socially, educationally, and emotionally.
- Be aware of and willing to work with children and families of all ages, races, nationalities, sexual orientations, gender identities, disabilities, and backgrounds and to foster diversity and inclusion in the workplace and designated program area.
- Use the Sanctuary Model and its toolkit to continue to provide guidance towards the responsiveness and respect of diversity, multiculturalism, and inclusion across all programs and settings.
- Be committed to using Sanctuary principles when interacting and communicating with others, in team building, giving and receiving feedback, showing initiative, working independently, and in using good judgment, problem solving and decision making.
- Embrace technology by being willing and able to check and respond to emails/messages, prepare documentation and attend meetings via video conferencing.
- Promote a safe, secure environment in all areas of responsibility.
- Comply with all standards of accreditation and licensing agencies and adhere to all organizational policies, procedures and program guidelines.
- Use Crossnore Communities for Children resources efficiently and conservatively, including time, facilities, vehicles, equipment, supplies and funds.
- Assume responsibility for personal and professional development through appropriate use of regular supervision (individual or group), participating in meetings, maintaining continuing education requirements, licensure and certifications and attendance at classes, workshops, etc. to improve professional skills.
- Maintain professional conduct and image to actively promote the mission, value and purpose of Crossnore Communities for Children.
- Ensure the provision of quality services through participation in Crossnore Communities for Children Performance Quality Improvement (PQI).
JOB DUTIES & RESPONSIBILITIES
- Provides high level administrative support to the Prevention Team by scheduling meetings, preparing correspondence, memos and other written materials.
- Supports management of Prevention Teams’ schedules.
- Provides administrative support to the Prevention Staff, including charting, uploading files, and running data reports.
- Provides administrative support to Homebuilders program staff regarding reporting, communication with external Homebuilders consultants, managing data for the program.
- Responsible for prioritizing daily tasks to efficiently meet clients and agency needs.
- Compiles data (e.g. work orders, budget reports, specialized reports, invoices, time sheets etc) for the purpose of preparing reports or processing requests.
- Tracks program operations revenue/expenditures, prepares analysis of expenditures as needed and as directed.
- Implements process and workflow changes as directed.
- Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
- Prepares contracts for signature as needed.
- Serves as the point of contact for program related external complaints/concerns.
- Makes travel arrangements for Prevention Team members as needed.
- Prepares responses to correspondence containing routine inquiries.
- Prepares agendas, sends reminders, prepares reports and makes arrangements, such as coordinating catering for luncheons, arranging space, needed equipment/supplies for program committees and other workgroups/ task force meetings.
- Attends meetings as needed to record minutes. Also compiles and distributes minutes in a timely manner.
- Respects the confidentiality of all sensitive information regarding the children, their families, personnel, Board of Trustees, as well as information in general about the agency, and ensures that all confidential material is not available to be observed by the casual on-looker.
- Works closely and cooperatively with other agency staff, maintaining positive, problem-solving relationships.
- Builds and maintains strong relationships with community partners, referral agencies, providers, clients.
- Contributes as a team member.
- Participates on a team or committee that is appropriate to fulfilling job responsibilities and/or other professional interests in order to obtain common programmatic goals.
- Takes supervision direction as well as work independently using sound judgment.
- Participates in committees or workgroups.
- Other duties as assigned.
TYPICAL WORKING CONDITIONS
Monday-Friday 8:00 a.m. – 5:00 p.m. and other times as dictated by the position/or as mutually agreed upon with supervisor. Office based position, flexibility required to travel occasionally for necessary meetings.
PHYSICAL DEMANDS - Light
Position may require lifting to 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Frequent walking, standing, and sitting. Frequent reaching and/or grasping using hands and/or arms. May be required to ascend/descend stairs. Frequent use of hands requiring dexterity in using the telephone, computer keyboard, or other objects. Visual ability including distance, peripheral and depth perception. Ability to drive. Regularly required to talk and hear.
Monday-Friday 8:00 a.m. – 5:00 p.m. and other times as dictated by the position/or as mutually agreed upon with supervisor. Office based position, flexibility required to travel occasionally for necessary meetings.
PHYSICAL DEMANDS - Light
Position may require lifting to 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Frequent walking, standing, and sitting. Frequent reaching and/or grasping using hands and/or arms. May be required to ascend/descend stairs. Frequent use of hands requiring dexterity in using the telephone, computer keyboard, or other objects. Visual ability including distance, peripheral and depth perception. Ability to drive. Regularly required to talk and hear.
The above list is not all-inclusive. Other responsibilities may become necessary in the course of working routines and therefore be required.
