Administrative Coordinator - Plant Operations

This opportunity is full-time at 40 hours per week, offers full benefits and a convenient day shift schedule. 

Wellington Regional Medical Center is located in Wellington, Florida. It is a 235-bed, acute care hospital, owned by a subsidiary of Universal Health Services, Inc., a highly respected healthcare management organization.  Wellington Regional is proud to have provided high quality healthcare services to the residents of Palm Beach County since 1986. As a community hospital, accredited by The Joint Commission, Wellington Regional prides itself on its continued commitment to remain on the forefront of advanced technologies and expand programs and services to meet the needs of the growing community it serves.  We promote an environment that fosters compassion, teamwork, innovation and opportunities for professional growth. Our mission is supported by our commitment to fair and ethical treatment for all.

To learn more visit Welcome to Wellington Regional Medical Center | Wellington, FL

Job Requirements:

Assumes responsibility and accountability for the operation of the plant operation office. Responsibilities include but are not limited to, receive income work order requests and dispatch urgent work requests ASAP; insures department records are maintained in the computer data base with respect to preventative maintenance activities in accordance with Joint Commission requirements; provides hospital staff with updated status of pending work activities; contacts vendors as needed to procure parts and service. Takes minutes for Environment of Care Committee and Safety Committee meetings.  Responsible for the entry and programming of employees in the eMerge 5000 Access Control System.  Performs employee edits and payroll functions in Kronos.  Maintains all inspections that are required by the state and Insurance Company.

Supports the Engineering and Security departments, system wide with diverse clerical requests.  Provides backup supporting documentation and compliance with regulatory agencies, to include but not limited to: The Joint Commission, State of Florida (ACHA) and local affiliates within the Environment of Care/Life Safety scope.  Demonstrates knowledge of regulatory and accrediting agencies requirements, assists Director to maintain EOC and Plant Operations policies.   Coordinates the Environment of Care surveillance process for the Wellington Regional Medical Center and maintains records that are readily available for audit. Prepares/sends EOC surveillance calendar invites for each EOC member conducting surveillance rounds. Conducts monthly regulatory audit reviews for the Wellington Regional Medical Center. Maintains EOC surveillance inspection schedule and annual calendar to ensure that there are sufficient staff resources to support survey requirements. Actively participates in the PI process. Able to navigate through the TMS program to obtain documents and other data pertinent to the department. Responsible for the support of work processes relating to engineering, safety and security. Demonstrates and assures a professional, cooperative interaction with all hospital departments, medical staff, regulatory agencies, city and county employees (EMS, Police Dept.) and public in keeping with the mission and philosophy of Wellington Regional Medical Center at all times. Demonstrates Service Excellence at all times. Other duties as assigned.

As a Wellington Regional Medical Center employee, you will be part of a first-class organization offering:

• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Educational Assistance
• SoFi Student Loan Refinancing Program
• Career development opportunities across UHS and its 300+ locations!
• HealthStream online learning catalogue with plenty of free CEU courses

If you would like to learn more about the position before applying, please contact Jennifer Barnhart, Recruiter at jennifer.barnhart@uhsinc.com and by phone at (561) 798-8673.

What do our current employees value at Wellington Regional Medical Center & UHS?

A safe and supportive environment that puts patient care first.  One of the most rewarding aspects of working at Wellington Regional Medical Center is providing excellent care, comfort, and security to the patients and families you treat, at their most vulnerable times.  You are never alone, as you are part of a large, nationwide network of employees and leaders who routinely exchange ideas, and review current topics within the industry.   We are proud of our robust continuing education options and opportunities for skills diversification and career advancement with UHS.  We want to help you succeed and grow in your profession and enjoy a sense of belonging and trust that comes through your expanding experience.  At UHS, you have a voice.

About Universal Health Services 

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $13.4 billion in 2022. During the year, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; and listed in Forbes ranking of America’s Largest Public Companies. Headquartered in King of Prussia, PA, UHS has approximately 94,000 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located all over the U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. www.uhs.com.

Three to Five years’ experience preferred.  Accurate typing, filing, organizational ability, telephone procedures, general office procedures and computer experience (MS Word, Excel, Q&A, WordPerfect, Power Point).

Bachelor’s degree preferred or equivalent experience required.

Minimum 3 years of experience in institutional/hospital EOC Maintenance field

Ability to work with numbers, and invoicing from vendors.

Able to record minutes with accuracy and complete those in a timely manner, within 48 hours of the meeting.

Knowledge of Window Word, Excel, Power Point. Above average preferred.

Communicates well with internal and external contacts.

Knowledge of regulatory agencies, i.e., Joint Commission, AHCA, State and Local Agencies

Conducts internal and external correspondence, reports required for the Scope of Responsibility.

Knowledge of TMS and able to navigate through the system to locate specific data when needed.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates with matching skillset and experience with the best possible career at UHS and our subsidiaries.  We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail etc. If you feel suspicious of a job posting or job-related email, let us know by contacting us at: https://uhs.alertline.com or 1-800-852-3449.