Administrative Support Coordinator.

Spherion Naples Florida is looking for an Administrative Support Coordinator to be the backbone of the operations team in an established Communications Company. If you're a multitasking guru with top-notch organizational skills, we want you! This position offers a Competitive Salary, Annual Bonus opportunity, Annual Merit Raise opportunity, a rich benefits plan including Company Paid Health Insurance, Company Paid Dental, Company provided Life Insurance, Nine Paid Holidays, Paid Time Off (PTO), and a 401k Plan w/ company match. ...

Responsibilities:
Serve as the first point of contact for managers and staff by efficiently handling incoming calls and messages.
Project a positive image of the company while greeting and assisting customers.
Keep track of equipment maintenance and repairs through meticulous record-keeping.
Oversee the distribution of customer equipment and parts, ensuring timely delivery.
Code vendor invoices and packing lists accurately to maintain financial integrity.
Collect work orders from technicians and ensure compliance with contract pricing.
Assist in inventory reconciliation and annual counts.
Coordinate customer billing activities to ensure accuracy and timeliness.
Manage petty cash reconciliation on a monthly basis.
Monitor technicians' time entries daily and process payroll bi-weekly.
Utilize advanced computer skills to prepare and present data effectively using spreadsheets, graphs, and reports.
Provide general administrative support such as typing, word processing, filing, and order tracking for the branch manager.
Perform any other duties as assigned.
Working hours: 8:00 AM - 5:00 PM
Skills:
Ability to lift and carry packages weighing up to 15 lbs as needed.
Occasional standing and walking while carrying packages within the office premises.
Education:
High School
Experience:
1-4 years
Qualifications:
High school diploma required; associate's degree or relevant college/business courses preferred.
Minimum of 3 years' current experience in an administrative role with increasing responsibilities.
Excellent interpersonal skills, both in-person and over the phone.
Typing speed of at least 45 words per minute.
Extremely Proficient in Microsoft Office Suite, particularly Excel; experience with Microsoft Dynamics AX is a plus.
Strong written and verbal communication skills.
Exceptional attention to detail and organizational abilities.
Proactive problem solver who can thrive under pressure and meet deadlines.
Self-motivated with a drive to excel in a fast-paced environment.
Apply Now on this post!!
We offer weekly open interviews Mondays thru Fridays 9:30am-1:30pm
Walk-ins welcome, want to skip the wait....
Call us at 239-494-3044 or send us a text today at 239-263-2998 to schedule an interview!
We are located at:
4964 Tamiami Trail North
Naples, FL 34103

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).