Administrative Coordinator, Brand Communications

Administrative Coordinator, Brand Communications 

Westwood Professional Services, Inc.

Westwood Professional Services, Inc. is seeking a Brand Communication Coordinator to join our team in our Minnetonka, MN office. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients. 

Brand Communications Overview
The Brand Communications group provides oversight and support for Westwood’s brand, corporate marketing, traditional/digital, internal, and external communications. The group serves the organization to enhance messaging, brand, and overall marketing and communications activities while creating alignment with Westwood’s mission, vision, values, and strategic business objectives. This position reports to the Director of Brand and Creative Services and serves the organization with solutions that promote the alignment and consistency of Westwood’s brand image and message.

As a highly motivated individual who thrives in a fast-paced environment, you will support the Brand Communications team with administrative and organizational skills as well as a wide variety of tasks that tap into your written and creative talent. Your strong attention to detail will help keep projects moving forward and drive success across the team. You are eager to learn, extremely organized, aren’t afraid to take initiative, and enjoy collaboration with a team that jives well and leverages each other’s talents for the benefit of the whole organization.

In this role, you will apply your expertise to a variety of administrative tasks as they relate to Westwood’s brand, internal and external communications, and employee engagement, including content support, vendor management, expense management, office branding, events, research, and more. Your strong written and verbal communication skills will also be put to good use as you support Westwood to ensure consistency and alignment to Westwood’s brand and culture. Westwood is a rapidly growing company that has opportunities to provide for career advancement for those willing to take initiative in areas of expertise and passion.

Must Have’s

• Highly motivated – excels through taking initiative and is driven to learn
• Detail-oriented – notice the things others don’t to ensure quality and excellence
• Ability to learn and comprehend the brand to support brand consistency company-wide

Vendor Management and Company Administration Tasks
• Owns and manages company merch online storefront, inventory, new product coordination, and processes in collaboration with the Company Store, internal teams, and other promo vendors
• Coordinates office branding projects for new buildouts or mergers and acquisitions by managing vendors, install timelines, furniture orders, and other project components
• Assist in coordinating companywide events as needed
• Coordinates photography for portraits, projects, and people across offices
• Manages team billing and invoicing for vendor payments, bank statements, and other needs
• Assists with reports, meetings, and scheduling
• Works closely with Office Admin/Managers team to support projects, events, process improvements, training, and more

Internal/External Marketing/Communications Support
• Learns internal and external communications technology and channels to assist with content creation, promotion, training, scheduling, and organization
• Proofreading, writing, or editing content if needed
• Assists with event management, including promotional materials orders
• Contributes to establishing, implementing, and maintaining standards, processes, and policies
• Updates/creates documents as needed

• Degree in business, administration, marketing, communications, or other related field, or a minimum of two years related experience
• Excellent organization, writing, and oral communication skills
• Collaborative attitude and a propensity for teamwork
• Proven ability to meet and/or exceed deadlines and handle multiple projects with a quick turnaround and/or last-minute timelines
• Skilled in Microsoft Office and Google applications
• Experience in Adobe Creative Suites and Canva is a plus
• Ability to travel 5-10% to other locations for office branding/interior design oversight

Westwood Professional Services Inc. (Westwood) was established in 1972 and has since become a leader in many markets it serves. Westwood is a full-service, multi-discipline professional engineering firm that serves wind, solar, power delivery, residential and commercial development, and public infrastructure clients and their projects from multiple offices across the U.S.

In 2023, Zweig Group ranked Westwood nationally at #12 and #30, respectively on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood two national 2nd place awards for Marketing Excellence. Westwood was recently recognized as #79 in the ENR Top 500 Firms in 2023. The firm consistently ranks on industry top 25 lists and receives recognition for its involvement on award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.