Administrative Associate Ii

This position is assigned to District 25, Court Services in Caldwell County, North Carolina.

This position will:

• Assist with the administrative functions of the Juvenile Court Counselor office as needed;
• Manage appointment/scheduled and provide clerical support to Court Counselor, Supervisors and the Chief Court Counselor.

This position requires:

• Effective and professional interactions with the public in both office and telephonic settings to direct them to the appropriate individuals/resources.
• Data entry and reporting from NCJOIN and other electronic sources.
• Maintaining inventory of supplies and equipment, ordering supplies, maintaining equipment and typing letters and reports, sorting and delivering office mail.
• Providing assistance to staff; service recipients, and other organizational units and the public in resolving problems or inquiries.
• A significant or knowledge of the office or work unit's policies and procedures in order to communicate or process information or documents involving program functions and services, to assess office systems for information and prepare documents and reports.

Other duties assigned:

• The successful applicant must possess a valid North Carolina driver's license.
• Must be able to obtain commission as a Notary Public.

The position will be based out of our Newton office Catawba County but will also provide support to our offices in Hickory, Morganton and Lenoir.

This is a full-time position (40 hours per week) with State Benefits. Monday through Friday 8:00am to 5:00pm

Note to Current Employees:

The salary grade for this position is NC02. State employees are encouraged to apply for position of interest even if the salary grade is the same as, or lower than their current position. If selected for this position, a new salary grade will be recalculated taking information consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.

About Juvenile Justice:

The Juvenile Justice section is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating, and treating youth in order to strengthen families and increase public safety. Click here to learn more about the North Carolina Department of Public Safety's Juvenile Justice Overview. If you have a passion for making a difference in the lives of North Carolina's youth, we would welcome you to be a part of the family.

About the NC Dept. of Public Safety (DPS):

The mission of DPS is to safeguard and preserve the lives and property of the people of North Carolina through prevention, protection, and preparation with integrity and honor. Included in this department are Alcohol Law Enforcement, Criminal Justice Information Network, Emergency Management, Juvenile Justice and Delinquency Prevention, NC National Guard, NC Office of Recovery and Resiliency, Samarcand Training Academy, State Capitol Police, and State Highway Patrol. Also included are these Boards and Commissions: ABC Commission, Governor's Crime Commission, Private Protective Services Commission, and Boxing & Combat Sports Commission. DPS is comprised of approximately 6,000 permanent positions and nearly 13,000 NC National Guard temporary positions.

The following are Knowledge, Skills, & Abilities (KSA's) for an Administrative Associate II
Knowledge of:

• Office practices and procedures.
• Computer networking and software (Outlook, Word, PowerPoint)

Demonstrated experience:

• Follow oral and written instructions.
• Communicating effectively in person and by phone.
• Meeting the public and deal with the demanding situations with diplomacy.
• Writing professional correspondence using proper grammar, spelling, and punctation.
• Holding or obtaining commission as a Notary Public.

Management Preferences

• At least two years of office assistance /secretarial experience and /or Associate degree or higher with an emphasis on office techology/business management;
• Advance computer skills;
• Basic knowledge of the Division of Juvenile Justice and Delinquency Prevention office practices and procedures.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

Minimum Education and Experience:
High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

SUPPLEMENTAL AND CONTACT INFORMATION

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification
• The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements in the Division of Juvenile Justice & Delinquency Prevention: PREA Hiring and Promotion Prohibitions
• Per NC General Statute 143B-972.1, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Ariana Garcia at ariana.garcia@ncdps.gov.

Employment Type: Permanent Full-Time