Administrative Assistant/Receptionist

Who We Are

Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 15 states across the Midwest and western United States and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!

Why You'll Love Working Here

At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. Innovation is highly encouraged. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.

The Administrative Assistant/Receptionist provides clients with their first impression of our firm. Creating a positive client experience is key to this role. The ideal candidate displays a dynamic, lively personality and energetic attitude at all times. The Administrative Assistant/Receptionist must be a people-person who enjoys conversation and collaborates well with others. The ideal candidate knows our company's reputation is center stage, and will treat their job as a profession. In addition, the Administrative Assistant/Receptionist must be able to juggle multiple demands without getting flustered and will pride themselves on dependable and reliable attendance.

Typical Day in the Life

A typical day as an Administrative Assistant in Des Moines, IA might include the following:

• Provides administrative support to partners and managers with integrity and professionalism.
• Coordinates department staff meetings, seminars and conference calls
• Performs practice management billing procedures for department, including transferring time, requesting aging and preparing bills.
• Formats, copies, and binds financial statements and other various reports for partner to review and sign.
• Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
• Ensures timely and accurate performance on assigned projects.
• Maintains compliance with project budgets, turnaround times, and deadlines.
• Composes and prepare routine correspondence including orders, memos, letters, and reports.
• Electronically track and save various documents according to Firm guidelines.
• Performs miscellaneous scanning, filing, faxing and copying duties as needed.
• Reviews, sorts, and routes incoming mail; distributes outgoing mail.
• Answers telephones and gives information to callers, routes calls to appropriate personnel.
• Greets visiting clients and directs them to the correct person.
• Orders and stocks office and breakroom supplies.
• Other administrative duties as assigned

Who You Are

• You have a High School Diploma and 2 years of past administrative support experience.
• You thrive in a high-volume, fast-paced, work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You can quickly prioritize and organize your work to complete tasks of an immediate nature.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You are proficient in Microsoft Excel including the ability to create spreadsheets, perform data entry, use basic formulas (e.g., SUM, AVERAGE, IF), and generate simple charts and graphs
• You are proficient in Microsoft Word including formatting, creating tables, and utilizing mail merge functions 
• You are proficient in Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus.
• You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love!
• You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision.
• This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.