Administrative Assistant/Receptionist

Entry Level Office Administrator

Qualifications

• Strong typing, grammar, spelling and math skills.
• Ability to be personable and helpful on the phone.
• Must be coachable and eager to learn and accept feedback.
• Must possess excellent communication skills, both spoken and written.
• Must have the ability to adapt and adjust as the position needs evolve.
• Must have strong attention to detail.
• Must be able to

Responsibilities

• Acts as office receptionist.
• Accepts incoming telephone calls, takes messages, schedules consulting arborists appointments, deals with client billing questions or refers to appropriate parties as required.
• Processes incoming payments and assists with accounts receivable.
• Enters purchase orders for office supplies and assists with arborist gear inventory.
• Dispatches seasonal mailings.
• Opens and distributes daily mail.
• Keeps his/her supervisor’s business calendar updated and reminds him/her of scheduled functions, appointments and reports due date.
• Composes correspondence for manager and/or representative within general guidelines as directed.
• Is familiar with company policy and applicable state and federal regulations.
• Assists Permit Specialist with tree removal and temporary street use permit applications.
• Assists HR Manager with employee communications and events.
• Prints and prepares employee training materials.
• Responsible for sending out daily customer reminders.
• Pick up and delivery of mailings and / or supplies and gear.
• Assists with scheduling and tracking vehicle and equipment maintenance.
• Coordinates and schedules equipment rentals for upcoming projects
• Places Utility Locate Requests for upcoming projects weekly
• Assists with various tasks and errands as assigned

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)
• Customer service: 2 years (Preferred)

Work Location: In person