Administrative Assistant

General Statement of Duties
The Administrative Assistant will work with the organization’s leadership team helping with the coordination of day-to-day operations of the health center. This position requires a self-motivated, detail-oriented professional who can carry out tasks in a timely manner with great accuracy. Must be able to perform general office tasks and excel at both verbal and written communication. This position is an administrative position and does not involve medical decision-making or supervisory responsibilities.

This position is responsible for highly sensitive matters and the employee must maintain confidentiality.

Responsibilities

• Complete office tasks such as filing, generating reports, schedule management and meeting coordination.
• Assist the management team by providing general administrative support.
• Maintain, organize, and order general office supplies.
• Coordinate activities and services with external agencies.
• Welcome, greet, and assist visitors.
• Assist with onboarding new employees, retention activities and help with orientation set-up.
• Demonstrate excellent customer service and interpersonal skills.
• Ensures that the physical facilities are well maintained, attractive, in proper working order, and in compliance with appropriate laws and regulations, and to the comfort of patients and staff.
• Handle sensitive matters with the strictest confidentiality.
• Perform other duties as assigned.

Minimum Qualifications

• Ability to establish and maintain effective working relationships with staff, patients, vendors, and the public.
• Ability to manage multiple tasks.
• Knowledge of computer systems, applications, and standard office machines
• Excellent planning and organizational skills.
• Skill in verbal and written communication
• Ability to take initiative and to exercise independent judgment, decision-making and problem-solving skills.
• Current Oregon Driver’s License and proof of insurability

Preferred Qualifications

• Knowledge of health administrative practices
• Knowledge of Federally Qualified Health Centers
• Introductory understanding of Microsoft products including, but not limited to Excel.

Physical Demands Required to Fulfill Essential Functions of this Position

Employee must be able to sit or stand for long periods of time. Employee must be able to focus on tasks while in an active office environment where conversation and noise is prevalent. Employee must be able to operate a keyboard, write, speak, and hear. Employee must be able to read small print both on paper and on a computer screen for long periods of time. Ability to occasionally lift up to 20 pounds.

Additional Requirements

• Submit to and pass a drug test
• Successfully complete a criminal background check

Working Conditions

There may be exposure to airborne and blood-borne pathogens, and hazardous materials. This position is not eligible to be a telecommute position.

Equal Employment Opportunity Statement

La Pine Community Health Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. La Pine Community Health Center complies with applicable state and local laws governing non-discrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation, and training.