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SalarySummary
ABOUT THE DEPARTMENT:
ABOUT THE COUNTY:
We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,200 employees provide County services in a number of departments, divisions, and offices.
Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.
We hope you’ll consider joining our talented team.
ABOUT THE JOB:
The Administrative Assistant will support the Intensive Forensic Services (IFS) team and their Aid and Assist services. This position is responsible for independently carrying out a variety of high level administrative, coordination, and program liaison duties. Incumbent will manage communication with a variety of community partners, including the Circuit Court, Oregon State Hospital, and Oregon Health Authority. Job duties also include data tracking and regular reporting to court and state entities, capturing notes and action items from meetings, and ensuring that members of the IFS team are kept informed of coordination communication.
Key Responsibilities:
- Manage a wide variety of projects within a team-based environment.
- Handle materials or correspondence, which may be sensitive and complex in nature.
- Provide support to programs as assigned.
- Initiate and coordinate the administrative aspects of projects to support the Intensive Forensic Services Team.
Knowledge of or experience with:
- Applicable state and federal law, rules, codes, and regulations for area of assignment.
- General office management principles, practices, and methods.
- High level skill in Microsoft Office programs, including Publisher, Excel, Word and Outlook.
- English grammar and composition, business and/or legal formats, spelling, arithmetic, filing and record keeping.
- Sufficient human relations skills to communicate standard yet sometimes sensitive information.
- Initiating and coordinating multiple administrative aspects of projects leveraging technology resources.
- Understanding and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
- Working independently, maintaining composure and confidentiality, and working effectively in a high-pressure environment with changing priorities.
- Entering data and numerical information into a computer system with speed and accuracy, and maintaining electronic records, files and databases.
- This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.
Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.
Review the full job description by clicking HERE.
Compensation
$4,629.30 to $6,203.69 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This position is available immediately.
BENEFITS:
Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE (Download PDF reader)for full benefit details.
Minimum Qualifications
- Associate’s degree in Business or Public Administration;
- AND two (2) years of public sector administrative and technical support experience;
- OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.
- Preference will be given for experience working with the legal/criminal courts system.
- Preference will be given for experience with Microsoft Office products including Word and Excel.
Necessary Special Requirements
The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.
NOTE: Per OAR 407-007-0000 to 407-007-0100 (Download PDF reader) this position requires a Criminal Background check through the State Background Check Unit/Orchards, which may also include being fingerprinted. These rules provide for the reasonable screening under ORS 181A.195, 181A.200, 409.027 AND 413.036 of the County’s employees to determine if they have a history of specific criminal behavior identified in federal or state law or rules such that they should not be allowed to work, be employed, or perform in positions covered by these rules. Please click HERE (Download PDF reader) to review Criminal Records Check Rules. All offers of employment for this position are contingent upon the candidate receiving final approval from the State Background Check Unit/Orchards to work in this position.
Deschutes County is proud to be an equal opportunity employer. We strive to build an inclusive environment that encourages, supports, and represents the diverse voices and needs of our communities. All are encouraged to apply - we welcome diverse perspectives and experiences.
If you are a veteran and would like to apply for Veterans' Preference, please click HEREfor information.
Deschutes County offers eligible employees a comprehensive health care package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following 1 month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, Deschutes County provides a generous and comprehensive benefits program to eligible employees.
Employer paid benefit offerings include:
- Life Insurance for employee and dependents
- Accidental Death and Dismemberment Insurance
- Long-term Disability Insurance
- Employee Assistance Program
- Retirement Program through Oregon PERS
- Time Management Leave
- 125 Flexible Spending Program
- 457 Deferred Compensation Program
- Supplemental Life and Accident Insurance
