Administrative Assistant/Bookkeeper

We are looking for a responsible Administrative Assistant/Bookkeeper to perform a variety of administrative and clerical tasks, to record financial transactions, maintain and file requisite documents, and assist in running payrolls and generating invoices. Includes some office management duties, supply ordering, and light cleaning. Tax preparation experience or an interest to learn preferred.

Qualifications:

• High School degree, college degree or some college is a plus, additional qualification as an Administrative Assistant/Bookkeeper in a professional office.
• Previous bookkeeping experience needed.
• Experience working in a fast-paced office environment.

Requirement and Skills:

• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in QuickBooks and MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Basic accounting knowledge
• Understanding of industry benchmarks in accounting best practices
• Establishing accounts
• Developing standards
• Data entry
• Confidentiality

Responsibilities:

• Answer and direct phone calls
• Organize and scheduling appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Develop and maintain filing systems
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Provide support to accountant
• Establish different accounts
• Maintain records of financial transactions by posting and verifying
• Define bookkeeping policies and procedures
• Develop systems to account for financial transactions by establishing a chart of accounts
• Reconcile entries to balance subsidiary accounts
• Ensure compliance with federal, state and local legal requirements
• Assist in financial activities such as running payroll and generating invoices

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 25 – 30 per week

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• Day shift

Education:

• Associate (Preferred)

Experience:

• Bookkeeping: 1 year (Required)

Ability to Relocate:

• Augusta, ME 04330: Relocate before starting work (Required)

Work Location: In person