Administrative Assistant/Bookkeeper

Longshot is on a mission to redefine the shooting experience while glorifying God. We strive to treat others as we imagine Christ might treat them and it’s this philosophy that drives us to build innovative and reliable products that enable our customers to pursue and enjoy their passions, and to passionately support them. We hope that our passion for people and our products can be seen and felt in every interaction we have with internal and external stakeholders.

As a company, we constantly challenge what’s possible within ourselves and the world around us, never simply accepting the way things have always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love for shooting sports and people, which drives us to continually develop and improve our products and features.

We have one location in Pearland, TX that we office and warehouse out of, but we are an international company working with factories, suppliers, and customers all around the world. Over the past 2 years we have experienced significant growth and have no intentions of slowing down. Our current focus is on building processes and systems that ensure we are able to continue providing the same or better level of customer service and quality products that we are so passionate about.

You would be a great fit for this role if…

You are confident in your ability to support others, help them accomplish their goals and stay on track, are intuitive by nature, can anticipate the needs of other, are able to adapt to individual styles and quirks, are detail oriented and catch others mistakes, and don’t mind getting your hands dirty with menial or “lesser” tasks when necessary.

Role Summary

We are looking for an experienced and competent administrative assistant with accounting and/or bookkeeping experience. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, and e-mail, and generally being a helpful and positive presence in the workplace. The ideal candidate for this job should have a genuine desire to meet the needs of others, be resourceful, a good problem solver and be organized. Duties and responsibilities include: 1. supporting the President and helping to keep him organized and on track, 2. Supporting the VP of Sales with back-office tasks, 3. keeping accounting and expense tracking up to date and timely, 4. office supplies and equipment to ensure seamless office operations, and 5. handling new and different tasks that support the company’s goals on a daily basis.

Job Duties

· Assist President with daily tasks, emails, scheduling, HR, and anything else that may come up

· Support VP of Sales with order entry and dealer support

· Serve as level 1 customer phone, email, and chat support

· Anticipate the needs of others to help them meet and exceed their goals, and in turn, the company’s goals

· Quickbooks: Prepare and send invoices, track and manage A/R & A/P, reconcile accounts monthly, make monthly sales tax payments, prepare monthly accounting reports

· Handle general office tasks, such as filing, generating reports, scheduling and setting up for meetings

· Monitor company email and other communication systems to ensure fast responses to internal and external stakeholders and communicate in a polite and professional manner

· Maintain facilities and office supplies by monitoring inventory levels, scheduling service, ordering supplies, and keeping common spaces clean and organized

· Accomplish company goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments; making recommendations to management.

· Protect organization's value by keeping information confidential.

· Write letters and emails on behalf of other office staff

· Take accurate minutes of meetings

Skills & Requirements

Business Skills and Traits

People Skills, Data Entry Skills, Customer Focus, Professionalism, Customer Service, Product Knowledge, Internal Communications, Informing Others, Verbal Communication, Persistence, aptitude for reporting,

Character Traits

Helper, Facilitator, Not Scared to Fail, Coachable, Self-Starter, Problem Solver, Quick Learner, Eye for Detail, Results Driven, Self-Confident

Requirements

· High school diploma/GED required (College degree preferred)

· Able to pass a background check

· Ability to prioritize and meet deadlines in a fast-paced entrepreneurial environment

· Proficient in MS Office Suite

· Advanced problem resolution skills

· Proficient in QuickBooks online

· Experience with customer service

· Excellent written and oral communication skills

· Able to learn new software quickly

· Ability to analyze and revise operating practices to improve efficiency

· Superior organization skills and dedication to completing projects in a timely manner

Compensation & Benefits:

The Administrative Assistant position is compensated with a competitive hourly wage, health, dental, and vision insurance options, and retirement savings options.

Job Type: Full-time

Pay: $18.00 - $28.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 10 years
• 11+ years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Ability to Relocate:

• Pearland, TX 77581: Relocate before starting work (Required)

Work Location: In person