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Form of workStarting Salary $16-$17/hr -based on experience!
Position Overview: This position is responsible for providing administrative support for the Executive Director, staff and board activities by performing the following duties.
Role and Responsibilities
- Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provided timely and courteous service. Maintains an orderly environment in work and common areas.
- Assists with planning, coordinating, and implementing special events and activities.
- Uses office business applications/software and desktop publishing software to create and publish documents exemplify a favorable public image for PACE. Assists with social media.
- Coordinates efforts to assure efficient center operations and health and safety of students, staff and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis. Documents and reports needed repairs and assures completion in a timely manner. Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
- Maintains medication log and administers medications to students are prescribed and directed.
- Enter data into PACE systems.
- Processes accounts payable/receivable invoices.
- Processes all check payment reporting and reconciles and replenishes petty cash. Makes bank deposits.
- Process the National School Lunch Program paperwork (center specific).
- Coordinates preparations for fundraisers, ceremonies or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs.
- Coordinates volunteer schedules and duties.
- Reads and directs incoming mail; composes and types routine correspondence; prepares outgoing mail and correspondence. including e-mail and faxes.
- Is crossed trained and provides back up to additional administrative functions.
- Performs miscellaneous duties as assigned.
Qualifications and Education Requirements
Required
- High School Diploma or GED
- Minimum one year experience in an office environment
- Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment
- Current Florida driver's license
